Sales Coordinator | AC Hotel San Jose Downtown

Columbia-Hospitality; San Jose (CA); On-site; USD 34,000 - 49,000; Full time

Benefits offered by this job

PTO & Holidays

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

401K

HSA/FSA

Life Insurance

On-site Parking

Referral Bonus

Discounted Travel

EAP

Job summary

AC Hotel San Jose Downtown is seeking a Sales Coordinator to support the sales team with administrative duties, calendar management, RFP handling, and event coordination. This on-site role requires professional communication and proficiency in Microsoft Office.

You will assist with proposals, contracts, billing, and on-site support for events; 1–2 years of related experience is preferred. Eligible perks include PTO, health benefits, 401(k), parking, and more.

Qualifications

• 1–2 years related experience and/or training.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Performs administrative functions: organizing calendars and meetings, routing mail, drafting routine correspondence.
• Answers sales-related calls, takes messages, provides information, directs calls to the right team.
• Manages inbound RFPs and lead reporting; prepares event reports and resumes.
• Assists with e-proposals, sales agreements and external documents; handles deposits and records.
• Executes billing and liaises with accounting; supports events execution on-site.
• Fully on-site position requiring presence on property 5 days a week.
• Assists managers with special projects and ad hoc assignments.

Skills

Communication

Time management

Multitasking

Organization

Tools

Microsoft Office

PowerPoint

Job description

Sales Coordinator | AC Hotel Downtown San Jose

Let’s start off with the most important part-what’s in it for you:

The Perks

*Eligibility of perks is dependent upon job status

• Salary Range: $30/hour
• Paid Time off & Holiday Pay (Because Balance Matters)
• Benefits - Medical, Dental, Vision, Disability, 401K
• HSA/FSA Plans -with employer contribution
• Employer-Paid Life Insurance
• Paid On-Site Parking
• Referral Bonus (Get Paid to Recruit)
• Discounted Lodging and Food & Beverage (Yes, Discounted Travel!)
• Employee Assistance Program

What you’ll do:

THE BRASS TACKS

• Performs administrative functions, organizing calendars and department meetings, reading/routing incoming mail, drafting routine correspondence; designs and maintains organization systems.
• Answers all sales related telephone calls, take clear/concise messages, provides information, and/or directs call to appropriate team member.
• Manages all inbound RFP’s assigning them to the appropriate sales contact, and lead reporting.
• Prepares/distributes events reports, including the group resume and BEO packet; Facilitates and leads BEO resume meetings
• Assists with preparing e-proposals, sales agreements, and other sales related external documents.
• Handles deposits, maintains accurate record of receipt, recording in appropriate platforms, and ensures delivery to accounts receivable.
• Develops and maintains favorable working relationships and open communication with all departments.
• Responsible for definite agreement process, including turnover from sales to events.
• Process sales department invoices and expenses: maintain digital files, handoff to accounting, organize and track as needed.
• Finalize billing for groups and work with accounting to ensure accuracy
• Responsible for assisting managers during execution of events.
• This is a fully on-site position that requires you to be on-property 5 days a week.
• Assist with special projects and completing ad hoc assignments as needed.

THE NITTY GRITTY

• 1-2 years related experience and/or training
• Strong written and verbal communication skills, including:
  • The ability to write, proofread and edit reports, business correspondence, and sales contracts.
  • Effectively present information and respond to questions from team members, managers, clients, guests and general inquiries.
  • Ability to carry out instructions provided in written and oral format.
• Ability to add, subtract, multiply and divide in all applicable units of measure, using whole numbers, fractions, percentages, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to compute discounts, commissions, proportions, and percentages.
• Strong computer literacy in Microsoft Office, especially Outlook, Word, Excel and PowerPoint.
• Strong knowledge of Social Media Platforms and Trends
• Detail oriented with strong multi-tasking and organizational skills.
• Ability to solve problems and make decisions in routine situations.
• Strong personal skills, including time management, planning and organizing, and delivery of results.
• Positive can-do attitude and the ability to adapt to a variety of situations.
• Must adhere to Columbia Hospitality Policies and Procedures.

The Fine Print

AC Hotel San Jose Downtown is an equal opportunity employer committed to an inclusive environment without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, or any other protected status in accordance with applicable law. We strive for excellence in every position within the company and select the most qualified people who embrace our service philosophy and these values.

Legal: Columbia Hospitality is posting and recruiting for this role as a proud partner of AC Hotel San Jose Downtown. All employees will be employed by AC Hotel San Jose Downtown, a separate entity from Columbia Hospitality.