On-Site GME Fellowship Programs Coordinator

Duke University; Durham (NC); On-site; USD 46,000 - 73,000; Full time

Job summary

Duke University School of Medicine invites applications for the Program Coordinator, Graduate Medical Education (GME) Fellowship Programs. This on-site role supports physician education, collaborates with program directors, faculty, fellows, and leaders to ensure accreditation excellence, and advances Duke Health missions.

The role emphasizes organizational excellence, relationship-building, and continuous improvement to shape future physician leaders within Duke Health and its academic

Qualifications

• Bachelor's degree or an equivalent combination of relevant education and experience.
• Strong analytical, communication, organizational, and project coordination skills.
• At least one year of experience in program administration, academic support, education, counseling, or related fields.
• Ability to manage multiple priorities while maintaining attention to detail and regulatory compliance.

Responsibilities

• Support fellowship programs in maintaining compliance with Accreditation Council for Graduate Medical Education (ACGME), Institutional GME (IGME), and Internal Medicine Subspecialty/International accreditation requirements, as applicable.
• Monitor and apply current accreditation standards, institutional policies, and regulatory requirements.
• Partner with Program Directors to support educational curriculum planning, accreditation initiatives, and continuous quality improvement efforts.
• Ensure fellowship education activities align with national, institutional, departmental, and program requirements.
• Coordinate annual evaluations for fellows, faculty, and educational programs.
• Maintain fellowship databases and educational records, ensuring accuracy and timely updates.
• Participate in institutional GME committees and related educational activities as assigned.
• Assist in the development, design, and distribution of recruitment materials for prospective fellows.
• Coordinate annual fellowship recruitment activities in compliance with GME and specialty-specific requirements.
• Manage processes associated with SF Match, ERAS, and other applicable recruitment systems.
• Provide applicants and stakeholders with accurate information regarding recruitment timelines, policies, and procedures.
• Support onboarding activities for incoming fellows.
• Help manage day-to-day fellowship program operations and administrative activities.
• Serve as a resource for Program Directors, faculty, fellows, and staff regarding policies, procedures, and program requirements.
• Communicate program updates, educational activities, and departmental information to key stakeholders.
• Prepare and distribute materials for departmental and fellowship meetings.
• Coordinate team meetings, departmental events, and educational conferences.
• Organize and maintain fellowship didactics and educational content through learning management systems including Sakai and Canvas.
• Collaborate with departments across Duke Health and Duke University to support high-quality educational experiences.
• Support occasional activities outside standard business hours as needed to meet program objectives.

Skills

Analytical

Communication

Organizational

Project coordination

Education

Bachelor's degree

Tools

Microsoft Office Suite

Zoom

WebEx

Sakai

Canvas

Job description

Duke University School of Medicine invites applications for the Program Coordinator, Graduate Medical Education (GME) Fellowship Programs. This on-site role supports physician education, collaborates with program directors, faculty, fellows, and leaders to ensure accreditation excellence, and advances Duke Health missions.

The role emphasizes organizational excellence, relationship-building, and continuous improvement to shape future physician leaders within Duke Health and its academic