On-Site Front Desk & Facilities Coordinator

Vertical Mag; Frisco, Northern (TX, KY); Hybrid; USD 32,000 - 46,000; Full time

Benefits offered by this job

Bonus

Benefits

Equity

Job summary

Shield AI, a defense-tech company, is seeking a Front Desk Coordinator for its Frisco, TX on-site office. You will be the first contact for visitors, employees, and clients, ensuring a professional and welcoming environment.

Responsibilities include managing inquiries, coordinating access, maintaining office organization, scheduling meetings, and supporting mail, deliveries, and vendor coordination with Facilities, IT, and Security teams.

Qualifications

• Highschool Diploma or equivalent; associate/bachelor preferred.
• 1–3 years in front desk or administrative role.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office or Google Workspace.
• Ability to multitask and prioritize in a fast-paced environment.

Responsibilities

• Greet and assist visitors, clients, and employees.
• Manage emails and inquiries; route as appropriate.
• Coordinate visitor access, badging, and check-in processes.
• Maintain office organization, cleanliness, and readiness.
• Schedule meetings and manage conference room bookings.
• Support mail, deliveries, and supply inventory.
• Coordinate with Facilities, IT, and Security teams as needed.
• Maintain records and handle sensitive information with discretion.

Skills

Front desk experience

Administrative support

Verbal communication

Written communication

Multitasking

Attention to detail

Education

Highschool Diploma

Associate degree

Bachelor’s degree

Tools

Microsoft Office

Google Workspace

Job description

Shield AI, a defense-tech company, is seeking a Front Desk Coordinator for its Frisco, TX on-site office. You will be the first contact for visitors, employees, and clients, ensuring a professional and welcoming environment.

Responsibilities include managing inquiries, coordinating access, maintaining office organization, scheduling meetings, and supporting mail, deliveries, and vendor coordination with Facilities, IT, and Security teams.