Front Desk & Office Experience Coordinator

Shield AI; Bonham (TX); On-site; USD 48,000 - 71,000; Full time

Benefits offered by this job

Bonus

Benefits

Equity

Job summary

Shield AI is seeking a Front Desk Coordinator to join our Bonham, TX on-site team. You will greet visitors, manage inquiries, coordinate access and check-in, and keep the reception area organized and ready for daily operations.

Responsibilities include meeting scheduling, mail handling, vendor coordination, and event support. A professional, customer-service oriented demeanor and strong written/verbal communication are essential.

Qualifications

• 1–3 years of experience in front desk, receptionist or administrative role.
• Strong verbal and written communication skills.
• Excellent organization and attention to detail.
• Professional demeanor with a customer-service mindset.
• Proficiency in MS Office or Google Workspace.

Responsibilities

• Greet and assist visitors, creating a positive first impression.
• Manage emails and inquiries, routing as appropriate.
• Coordinate visitor access, badging and check-in processes.
• Maintain front desk organization, cleanliness and readiness.
• Schedule meetings and manage conference room bookings.
• Support mail, deliveries and supply inventory.
• Coordinate with vendors and service providers as needed.
• Assist with planning and execution of office events.
• Partner with Facilities, IT and Security to support workplace needs.
• Maintain accurate records and handle sensitive information with discretion.

Skills

Communication skills

Organization

Multitasking

Customer service mindset

Education

High school diploma

Tools

Microsoft Office

Google Workspace

Envoy

Job description

Shield AI is seeking a Front Desk Coordinator to join our Bonham, TX on-site team. You will greet visitors, manage inquiries, coordinate access and check-in, and keep the reception area organized and ready for daily operations.

Responsibilities include meeting scheduling, mail handling, vendor coordination, and event support. A professional, customer-service oriented demeanor and strong written/verbal communication are essential.