Associate Facilities Coordinator (R5671)

Vertical Mag

Frisco, Northern (TX, KY)

Hybride

USD 32 000 - 46 000

Plein temps

Il y a 24 heures

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Avantages offerts par ce poste

Bonus

Benefits

Equity

Résumé du poste

Shield AI, a defense-tech company, is seeking a Front Desk Coordinator for its Frisco, TX on-site office. You will be the first contact for visitors, employees, and clients, ensuring a professional and welcoming environment.

Responsibilities include managing inquiries, coordinating access, maintaining office organization, scheduling meetings, and supporting mail, deliveries, and vendor coordination with Facilities, IT, and Security teams.

Qualifications

Highschool Diploma or equivalent; associate/bachelor preferred.
1–3 years in front desk or administrative role.
Strong verbal and written communication skills.
Proficiency in Microsoft Office or Google Workspace.
Ability to multitask and prioritize in a fast-paced environment.

Responsabilités

Greet and assist visitors, clients, and employees.
Manage emails and inquiries; route as appropriate.
Coordinate visitor access, badging, and check-in processes.
Maintain office organization, cleanliness, and readiness.
Schedule meetings and manage conference room bookings.
Support mail, deliveries, and supply inventory.
Coordinate with Facilities, IT, and Security teams as needed.
Maintain records and handle sensitive information with discretion.

Connaissances

Front desk experience

Administrative support

Verbal communication

Written communication

Multitasking

Attention to detail

Formation

Highschool Diploma

Associate degree

Bachelor’s degree

Outils

Microsoft Office

Google Workspace

Description du poste

Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include Hivemind autonomy software, V-BAT and X-BAT aircraft, and Aechelon simulation and synthetic reality technologies. With offices and facilities across the U.S., Europe, the Middle East, and Asia-Pacific, Shield AI’s technology actively supports operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn, X, Instagram, and YouTube. Job Description:The Front Desk Coordinator serves as the first point of contact for visitors, clients, and employees, creating a professional and welcoming experience. This role is responsible for managing front desk operations, coordinating office activities, and supporting day-to-day administrative and facility needs. What youll do:Greet and assist visitors, ensuring a positive and professional first impression Manage emails and general inquiries, routing as appropriate Coordinate visitor access, badging, and check-in processes Maintain office organization, cleanliness, and readiness at all times Schedule meetings and manage conference room bookings Support office operations including mail distribution, deliveries, and supply inventory Coordinate with vendors and service providers as needed Partner with Facilities, IT, and Security teams to support workplace needs Maintain accurate records and handle sensitive information with discretionRequired qualifications:Highschool Diploma or equivalent (Associate or Bachelor’s degree preferred) 1–3 years of experience in a front desk, receptionist, or administrative role Strong verbal and written communication skills Proficiency in Microsoft Office or Google Workspace Ability to multitask and prioritize in a fast-paced environment Strong organizational skills and attention to detail Professional demeanor with a customer-service mindset Preferred qualifications:Experience in a corporate or high-growth blended manufacturing/office environment Familiarity with visitor management systems (Envoy) Experience supporting facilities or office operations Basic knowledge of access control and office security protocols Experience coordinating vendors, deliveries, and events Strong problem-solving skills and ability to work independently Work environment:This role is Monday to Friday from 8am-5pm, based on-site in Frisco, TX and requires consistent presence during posted hours.LI-ML2LBFull-time regular employee offer package:Pay within range listed + Bonus + Benefits + EquityTemporary employee offer package:Pay within range listed above + temporary benefits package (applicable after 60 days of employment)Salary compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, licenses and certifications, and specific work location. All offers are contingent on a cleared background and possible reference check. Military fellows and part-time employees are not eligible for benefits. Please speak to your talent acquisition representative for more information.Shield AI is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.

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