Administrative Associate — Front Desk & Finance Support

University of Texas at Austin; Austin (TX); Presencial; USD 45.000 - 55.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health benefits

Paid vacation and sick time

Retirement plans

Descripción de la vacante

University of Texas at Austin is seeking an Administrative Associate for the Clements Center for National Security. The role provides front desk, accounting, and administrative support to ensure smooth day-to-day operations and outstanding service to faculty, staff, and students.

The position emphasizes effective communication, organization, and collaboration within a dynamic university environment, with a comprehensive benefits package and opportunities for professional development.

Formación

• Requires HS diploma/GED with 5+ years clerical experience or a Bachelor's with 1+ year admin experience.
• Experience supporting complex programs, projects, or initiatives.
• Excellent communication, collaboration, organizational, and problem-solving skills.
• Proficient in DocuSign, Adobe, and Microsoft Office (Excel focus).

Responsabilidades

• Provide front desk operations and customer service to faculty, staff, students, and guests.
• Process invoices, vouchers, deposits, reimbursements, purchases, and other accounting transactions.
• Assist with contracts setup and coordinate information and materials.
• Reconcile departmental accounts and prepare month-end close support.
• Maintain logs, files, and correspondence; act as liaison between leadership and staff.
• Coordinate travel arrangements for staff and visitors.

Conocimientos

Clerical experience

Excellent communication

Organizational skills

Microsoft Excel proficiency

Educación

High School Diploma or GED

Bachelor’s Degree

Herramientas

DocuSign

Adobe

Microsoft Office

Descripción del empleo

University of Texas at Austin is seeking an Administrative Associate for the Clements Center for National Security. The role provides front desk, accounting, and administrative support to ensure smooth day-to-day operations and outstanding service to faculty, staff, and students.

The position emphasizes effective communication, organization, and collaboration within a dynamic university environment, with a comprehensive benefits package and opportunities for professional development.