On-Site Facilities & Projects Coordinator

Seattle Symphony; Seattle (WA); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Medical Insurance

Dental and Vision Insurance

Long-Term Disability

AD&D Insurance

Life Insurance

ORCA pass for transit or onsiteParking

403b retirement plan with employer匹配

Vacation and Sick Time

Personal days

Paid holidays

Birthday off

Employee Assistance Program

Job summary

The Seattle Symphony is seeking a Facilities Coordinator to provide administrative and organizational support for the Facilities Department in a dynamic, event-driven setting. You will manage vendor contracts, process invoices, and maintain records across CMMS and facilities practices.

With 2+ years of related experience, you will coordinate scheduling, assist with writing procedures, and support safety documentation while ensuring timely communications to staff, contractors and patrons.

Qualifications

• High school diploma or GED required; two-year degree preferred.
• Ability to comprehend and interpret instructions and write routine reports.
• 2+ years of related admin/coordination experience in a fast-paced, event-driven environment.
• Strong MS Office skills (Word & Excel) and customer service mindset.
• Experience with CMMS or asset management is preferred; familiarity with wage processes is a plus.
• Excellent communication and interpersonal abilities for coordinating with staff, contractors and patrons.

Responsibilities

• Create, distribute, track and maintain vendor contracts and project records.
• Process facilities invoices and route for approval; ensure timely payments.
• Maintain contracts, project records, drawings and maintenance files.
• Support CMMS deployment and generate reports as requested.
• Issue building keys in cooperation with People and Culture; maintain key inventories.
• Provide administrative support to Facilities Director and committee meetings.
• Support special projects and maintain safety documentation; attend meetings as Secretary.

Skills

Excellent communication

Customer service

Attention to detail

Organizational skills

Interpersonal skills

MS Office

Education

High school diploma or GED

Two-year college degree preferred

IFMA/BOMA accreditation advantageous

Tools

CMMS

Asset management

MS Word

MS Excel

Job description

The Seattle Symphony is seeking a Facilities Coordinator to provide administrative and organizational support for the Facilities Department in a dynamic, event-driven setting. You will manage vendor contracts, process invoices, and maintain records across CMMS and facilities practices.

With 2+ years of related experience, you will coordinate scheduling, assist with writing procedures, and support safety documentation while ensuring timely communications to staff, contractors and patrons.