Facilities Operations Coordinator

Connecticut State Colleges & Universities; Hartford (CT); On-site; USD 56,563 - 69,132; Full time

Benefits offered by this job

Generous leave policies

Retirement plans

Health insurance

Supplemental benefits

Tuition reimbursement

Job summary

Connecticut State Colleges & Universities (CSCU) System Office in Hartford is seeking a Facilities Operations Assistant to support the Facilities department by coordinating office operations, handling communications, and assisting with programs and initiatives. The role emphasizes process support, information management, and operational coordination.

Under the Vice President of Facilities, Real Estate & Infrastructure Planning, you will manage records, coordinate procurement, supervise access

Qualifications

• Associate degree preferred; three years of experience in a professional office setting.
• Strong written and verbal communication skills; proficiency with MS Office and Banner.

Responsibilities

• Provide operational and project support to senior facilities leadership.
• Serve as primary contact for visitors and inquiries; route requests appropriately.
• Manage incoming communications and ensure timely information flow.
• Oversee records, references, and archived documents for accessibility.
• Coordinate procurement activities and vendor invoices per policy.
• Administer the CSU Parking Tag Program and update campus safety.
• Schedule and coordinate meetings; support committees and special projects.
• Maintain facility management system data backups when needed.

Skills

MS Office

Written communication

Oral communication

Virtual meeting apps

Project coordination

Education

Associate degree

Tools

Banner

Webex

Microsoft Teams

Job description

Connecticut State Colleges & Universities (CSCU) System Office in Hartford is seeking a Facilities Operations Assistant to support the Facilities department by coordinating office operations, handling communications, and assisting with programs and initiatives. The role emphasizes process support, information management, and operational coordination.

Under the Vice President of Facilities, Real Estate & Infrastructure Planning, you will manage records, coordinate procurement, supervise access