On-Site Facilities & Maintenance Administrative Coordinator

Sysmex Corporation; Lincolnshire (IL); On-site; USD 28,000 - 45,000; Full time

Benefits offered by this job

Health care plan

Annual incentive bonus

Paid time off

Parental leave

Bereavement leave

401(k)

Job summary

Sysmex Corporation in Lincolnshire, IL seeks a Maintenance and Administrative Coordinator to support on-site facility operations and administrative functions. You will manage invoices, contractor coordination, SAP-PM data, inventory, and reporting, while assisting the Facilities Team and SRA Management.

This is an on-site role with daily interaction across departments and vendors. Strong organizational, communication, and multitasking skills are essential, along with proficiency in Microsoft

Qualifications

• Associate’s Degree and 1-3 years of relevant experience required.
• Bachelor’s Degree preferred.
• May include experience in the Armed Forces.
• Strong verbal and written communication skills.
• Proficiency in all Microsoft Office Suite programs.
• Knowledge of SAP, navigation, data entry, and purchasing. Plant Maintenance module preferred.
• Ability to use spreadsheets and database applications at an advanced level.
• Ability to learn and utilize other applications and reporting tools, such as PowerPoint.
• Experience with graphic design software, such as Adobe Illustrator is a plus.
• Professional, effective, and respectful communication, including business email correspondence.
• Strong attention to detail, organizational skills, and document management skills, with the ability to track priorities, maintain schedules, and monitor key due dates.
• Effective multitasking skills, with the capacity to manage interruptions and changing priorities and complete concurrent projects within established time frames.
• Ability to work effectively both independently and collaboratively, including gathering relevant data and information with minimal supervision and maintain effective working relationships with employees at all levels.
• Sound judgment and analytical skills, with the ability to identify urgent issues, respond accordingly, complete analytical tasks, draw appropriate conclusions with limited guidance, and work effectively with ambiguity and general concepts.

Responsibilities

• Manages invoices and coordination of contractors on-site.
• Enters, updates and maintains data and records in the SAP-PM Module.
• Assists in maintaining parts inventory, including setup in SAP, inventory control, labeling, and stocking of parts.
• Provides SAP WO Support, closes work orders (WO), and assists with schedule preparation for all maintenance activities.
• Generates reports from SAP and other systems, including calibration reports, preventative maintenance reports, and maintenance metrics as defined.
• Manages SRA office supplies, cafeteria and cleaning services, and coordinates visitors and contractors entering the site.
• Provides general administrative support to Facilities Team, SRA Management, and other staff.
• Assists the Manufacturing Management team with travel arrangements, research, presentations, reporting, data collection, newsletters, communications, and other administrative support.
• Performs searches for documents, data and other relevant public domain information, reviews reports as requested and selects and reports key data or information.
• Completes other duties and projects as assigned.

Skills

Verbal communication

Written communication

Microsoft Office

SAP knowledge

Data entry

Spreadsheets

PowerPoint

Graphic design

Attention to detail

Multitasking

Independent work

Team collaboration

Analytical skills

Education

Associate’s Degree

Bachelor’s Degree preferred

Tools

SAP PM module

Job description

Sysmex Corporation in Lincolnshire, IL seeks a Maintenance and Administrative Coordinator to support on-site facility operations and administrative functions. You will manage invoices, contractor coordination, SAP-PM data, inventory, and reporting, while assisting the Facilities Team and SRA Management.

This is an on-site role with daily interaction across departments and vendors. Strong organizational, communication, and multitasking skills are essential, along with proficiency in Microsoft