Facilities Coordinator

Indotronix Avani Group; Chelmsford (MA); On-site; USD 50,000 - 65,000; Full time

Job summary

Indotronix Avani Group in Chelmsford, MA is seeking a Facilities Administrative Specialist to manage CMMS, maintenance work orders, and scheduling. You will coordinate Facilities technicians, vendors, and internal departments to keep operations running smoothly.

This role maintains SOPs and audit-ready records, prepares monthly metrics, supports meetings and projects, and handles procurement like requisitions and invoices.

Qualifications

• CMMS database management and maintenance scheduling.

Responsibilities

• Manage CMMS database, work orders, preventive/corrective maintenance, and task scheduling.

Skills

Communication

Organization

Scheduling

Problem solving

Multitasking

Coordination

Education

High school diploma

Tools

CMMS

Job description

• Manage CMMS database, work orders, preventive/corrective maintenance, and task scheduling.
• Coordinate Facilities technicians, vendors, contractors, and internal departments.
• Manage Facilities team calendar, PTO, site events, and contractor visits.
• Maintain SOPs, records, documents, and audit-ready files following Good Documentation Practices.
• Prepare monthly department metrics and reports.
• Support meetings, projects, reporting, and administrative activities.
• Create purchase requisitions and process invoices.
• Purchase office equipment and department supplies.
• Track correspondence and ensure timely completion of tasks/projects.

Requirements:

• High school diploma/equivalent.
• 2+ years of administrative or facilities experience.
• CMMS experience strongly preferred.
• Excellent communication, organization, scheduling, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.