Facilities Maintenance & Admin Coordinator

Sysmex America, Inc; Lincolnshire (IL); On-site; USD 28,000 - 45,000; Full time

Benefits offered by this job

Health care plan options

Annual incentive bonus

Paid time off

Parental leave

Bereavement leave

401(k) savings plan

Job summary

Sysmex America, Inc in Lincolnshire, IL is seeking a Coordinator, Maintenance and Administrative, SRA to support on-site facilities operations. The role covers administrative tasks, maintenance coordination, and data management across SAP-PM, parts inventory, and vendor coordination.

Responsibilities include managing invoices, entering data in SAP-PM, supporting WO closures, generating maintenance reports, and providing general admin support to the Facilities Team and SRA Management.

Qualifications

• Associate's Degree and 1-3 years of relevant experience required.
• Bachelor's Degree preferred.
• Strong verbal and written communication skills.
• Proficiency in SAP, navigation, data entry, and purchasing; Plant Maintenance module preferred.
• Ability to learn and utilize other applications and reporting tools, such as PowerPoint.
• Experience with graphic design software, such as Adobe Illustrator is a plus.

Responsibilities

• Manages the organization, scheduling, creation and receipt of invoices and general coordination of all third‑party contractors used on‑site for calibrations, preventative maintenance and other needs.
• Enters, updates and maintains data and records in the SAP-PM Module.
• Assists in maintaining parts inventory, including setup in SAP, inventory control, labeling, and stocking of parts.
• Provides SAP WO Support, closes work orders (WO), and assists with schedule preparation for all maintenance activities.
• Generates reports from SAP and other systems, including calibration reports, preventative maintenance reports, and maintenance metrics as defined.
• Manages SRA office supplies, cafeteria and cleaning services, and coordinates visitors and contractors entering the site.
• Provides general administrative support to Facilities Team, SRA Management, and other staff.
• Assists the Manufacturing Management team with travel arrangements, research, presentations, reporting, data collection, newsletters, communications, and other administrative support.
• Performs searches for documents, data and other relevant public domain information, reviews reports as requested and selects and reports key data or information.
• Completes other duties and projects as assigned.

Skills

Verbal & written communication

Attention to detail

Organizational skills

Multitasking

Document management

Team collaboration

Proactive problem solving

Education

Associate's Degree

Bachelor's Degree preferred

Armed Forces experience

Tools

SAP

SAP-PM Module

PowerPoint

Microsoft Office Suite

Adobe Illustrator

Job description

Sysmex America, Inc in Lincolnshire, IL is seeking a Coordinator, Maintenance and Administrative, SRA to support on-site facilities operations. The role covers administrative tasks, maintenance coordination, and data management across SAP-PM, parts inventory, and vendor coordination.

Responsibilities include managing invoices, entering data in SAP-PM, supporting WO closures, generating maintenance reports, and providing general admin support to the Facilities Team and SRA Management.