On-site Facilities & Mail Operations Coordinator

Westlake Financial; Las Vegas (NV); Sur place; USD 25 000 - 26 000; Plein temps

Avantages offerts par ce poste

Medical benefits

Dental & Vision

401K match

Employee stock ownership

Wellness programs

Paid vacation

Paid sick days

Paid holidays

Gym access

Metro reimbursement

Résumé du poste

Westlake Financial is seeking an Operations Coordinator to support Facilities, Mail & Security in our Las Vegas office. This on-site role handles facility requests, mail distribution, vendor coordination, and site logistics to maintain a safe, organized work environment.

Responsibilities include coordinating maintenance, managing mail and shipping, overseeing vendors, and assisting with parking, events, and admin tasks.

Qualifications

• 1–3 years of experience in facilities coordination, office operations, or administrative support.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency with Microsoft Office/Google Workspace and work order systems.
• Ability to lift up to 25 lbs. and move packages or office materials as needed.
• Customer-service-oriented mindset and reliability in fast‑paced environments.

Responsabilités

• Facility Support: monitor and log maintenance requests; coordinate with vendors; conduct regular walkthroughs; assist with space setup and furniture moves; track office supplies; support safety drills.
• Mailroom / Shipping & Receiving: receive, log, and distribute mail; prepare shipping labels; manage postage accounts; ensure secure handling of confidential items; maintain delivery records.
• Vendor & Security Coordination: main point of contact for vendors; coordinate site access with security; monitor vendor performance; communicate with security team.
• Parking & Site Logistics: manage employee/visitor parking assignments; maintain parking maps and signage; support events with room setup and logistics.
• Administrative & Operational Tasks: maintain logs and vendor lists; support budget tracking and purchase requests; assist with site audits and vendor reviews; provide backup for front desk.

Connaissances

Facility coordination

Office operations

Administrative support

Organization

Communication

MS Office / Google Workspace

Work order systems

Lifting 25 lbs

Description du poste

Westlake Financial is seeking an Operations Coordinator to support Facilities, Mail & Security in our Las Vegas office. This on-site role handles facility requests, mail distribution, vendor coordination, and site logistics to maintain a safe, organized work environment.

Responsibilities include coordinating maintenance, managing mail and shipping, overseeing vendors, and assisting with parking, events, and admin tasks.