On‑Site Executive Assistant & Business Operations

CAPIS; Fort Lauderdale (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

Outdoor Network is seeking an experienced Executive Assistant and Business Administrator to provide high-level executive support and coordinate business operations for the Executive Leadership team in Oakland Park, Florida.

The role goes beyond traditional EA duties to manage commercial leases, contracts, property documentation, vendor relationships, renewals, and cross-location business records and initiatives with discretion, organization, and proactive follow-through.

Qualifications

• Minimum five years of executive support or related role.
• Experience supporting C-suite or senior leadership.
• Ability to manage complex administrative responsibilities and multiple priorities.
• Strong experience coordinating executive calendars, meetings, travel, and deadlines.
• Excellent written and verbal communication.
• Discretion handling confidential information.
• MS Office proficiency (Outlook, Word, Excel, PowerPoint).
• On-site full-time in Oakland Park, Florida.

Responsibilities

• Provide high-level administrative support to Executive Leadership.
• Manage executive calendars, appointments, meetings, deadlines, and scheduling priorities.
• Coordinate internal and external meetings with executives, department leaders, vendors, and partners.
• Arrange executive travel, including flights, hotels, transportation, itineraries, and scheduling adjustments.
• Prepare professional correspondence, presentations, reports, meeting agendas, and supporting documentation.
• Attend meetings, take notes, and coordinate follow-up on action items.
• Assist executives with tracking priorities and deadlines.
• Review communications and identify matters requiring executive attention.
• Serve as a professional point of contact for executive leadership.
• Anticipate administrative needs and keep priorities organized.
• Maintain records for leases, contracts, vendors, properties, and other business activities.
• Coordinate administrative matters across multiple locations.
• Track important dates, renewals, notices, and deadlines.
• Coordinate documentation and approvals with landlords, property managers, and internal teams.
• Maintain organized lease files and property records.
• Support vendors, contracts, and service agreements with documentation.
• Draft, review, and prepare professional emails, letters, memos, and reports.
• Coordinate communication between executives and departments.
• Prepare presentations and reports for meetings.

Skills

Communication

Organization

Discretion

Problem solving

Multitasking

Independence

Education

High school diploma or GED

Bachelor's degree in Business Administration/Management

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Outdoor Network is seeking an experienced Executive Assistant and Business Administrator to provide high-level executive support and coordinate business operations for the Executive Leadership team in Oakland Park, Florida.

The role goes beyond traditional EA duties to manage commercial leases, contracts, property documentation, vendor relationships, renewals, and cross-location business records and initiatives with discretion, organization, and proactive follow-through.