On-Site Executive Admin: Calendar, Travel & Events

Remote Jobs; Medford (OR); Vor Ort; USD 29.000 - 50.000; Vollzeit

Benefits dieser Stelle

Medical/Dental/Vision

PTO 80 hours on day 1

401(k) retirement plan

Employee stock purchase plan

Vehicle purchase discounts

Wellness programs

Paid holidays

Disability insurance

Life insurance

Zusammenfassung

Lithia & Driveway is seeking an Executive Administrative Assistant to support executive leadership with calendars, travel, meetings, and communications on-site at the Lithia Home Office.

Responsibilities include preparing materials, coordinating travel, drafting correspondence, and managing office operations while handling confidential information with discretion. The role offers competitive hourly pay and a strong benefits package.

Qualifikationen

• Exceptional organizational skills and a strong attention to detail.
• Excellent written and verbal communication abilities.
• A sense of urgency with the ability to manage multiple priorities.
• Strong critical-thinking and problem-solving skills.
• Active listening skills and a customer-service mindset.
• Outstanding time management and follow-through.
• Experience supporting leaders, managing calendars, coordinating travel, or handling executive-level administrative responsibilities is a plus.

Aufgaben

• Serve as the primary point of contact between executives, team members, and external partners.
• Manage complex calendars, schedule meetings, and coordinate executive priorities.
• Prepare agendas, meeting materials, presentations, and reports.
• Coordinate travel arrangements, including flights, hotels, and event logistics.
• Draft and edit professional correspondence, emails, and business communications.
• Organize executive meetings, team events, and business dinners/lunches.
• Assist with office operations, including supply management and administrative support.
• Handle confidential information with professionalism and discretion.
• Anticipate needs, solve problems proactively, and keep priorities moving forward.

Kenntnisse

Calendar management

Travel coordination

Executive support

Communication

Organization

Time management

Ausbildung

High School diploma

Jobbeschreibung

Lithia & Driveway is seeking an Executive Administrative Assistant to support executive leadership with calendars, travel, meetings, and communications on-site at the Lithia Home Office.

Responsibilities include preparing materials, coordinating travel, drafting correspondence, and managing office operations while handling confidential information with discretion. The role offers competitive hourly pay and a strong benefits package.