Executive Administrative Assistant

Talentify; Medford (OR); On-site; USD 29,000 - 50,000; Full time

Benefits offered by this job

Medical/Dental/Vision

PTO 80 hours on day 1

401(k) retirement plan

Employee stock purchase plan

Vehicle purchase discounts

Wellness programs

Paid holidays

Disability insurance

Life insurance

Job summary

Lithia & Driveway is seeking an Executive Administrative Assistant to support executive leadership with calendars, travel, meetings, and communications on-site at the Lithia Home Office.

Responsibilities include preparing materials, coordinating travel, drafting correspondence, and managing office operations while handling confidential information with discretion. The role offers competitive hourly pay and a strong benefits package.

Qualifications

• Exceptional organizational skills and a strong attention to detail.
• Excellent written and verbal communication abilities.
• A sense of urgency with the ability to manage multiple priorities.
• Strong critical-thinking and problem-solving skills.
• Active listening skills and a customer-service mindset.
• Outstanding time management and follow-through.
• Experience supporting leaders, managing calendars, coordinating travel, or handling executive-level administrative responsibilities is a plus.

Responsibilities

• Serve as the primary point of contact between executives, team members, and external partners.
• Manage complex calendars, schedule meetings, and coordinate executive priorities.
• Prepare agendas, meeting materials, presentations, and reports.
• Coordinate travel arrangements, including flights, hotels, and event logistics.
• Draft and edit professional correspondence, emails, and business communications.
• Organize executive meetings, team events, and business dinners/lunches.
• Assist with office operations, including supply management and administrative support.
• Handle confidential information with professionalism and discretion.
• Anticipate needs, solve problems proactively, and keep priorities moving forward.

Skills

Calendar management

Travel coordination

Executive support

Communication

Organization

Time management

Education

High School diploma

Job description

Dealership: L0105 Lithia Home Office

Lithia & Driveway | Executive Admin Assistant

At Lithia & Driveway (NYSE: LAD) our success is fueled by our high performing teams delivering Auto Done Easy for our customers. We create simple, transparent, and convenient customer experiences throughout the vehicle-ownership lifecycle by leveraging our hundreds of store locations and our key adjacencies - Driveway, DFC, and GreenCars. We've built a retail model that champions entrepreneurial leadership, Growth Powered by People, and a strategy that creates possibilities and pushes us to reach our potential.

As an Executive Administrative Assistant, you'll play a key role in supporting executive leadership by managing schedules, coordinating travel, organizing meetings and events, and serving as a trusted partner to both internal and external stakeholders. You'll help create seamless experiences that allow our leaders to focus on driving the business forward. Based on internal role documentation and intake notes, this position supports executive calendars, travel coordination, meeting logistics, correspondence, and office operations.

Location: Lithia Home Office (fully on-site)

Compensation Range: $21.00-36.05/hr. Actual pay may vary based on skills, experience, job-related knowledge, and location. Final compensation will be determined during the interview process in accordance with applicable pay equity and transparency laws.

What You'll Do

• Serve as the primary point of contact between executives, team members, and external partners.
• Manage complex calendars, schedule meetings, and coordinate executive priorities.
• Prepare agendas, meeting materials, presentations, and reports.
• Coordinate travel arrangements, including flights, hotels, and event logistics.
• Draft and edit professional correspondence, emails, and business communications.
• Organize executive meetings, team events, and business dinners/lunches.
• Assist with office operations, including supply management and administrative support.
• Handle confidential information with professionalism and discretion.
• Anticipate needs, solve problems proactively, and keep priorities moving forward.

What You'll Bring

• Exceptional organizational skills and a strong attention to detail.
• Excellent written and verbal communication abilities.
• A sense of urgency with the ability to manage multiple priorities.
• Strong critical-thinking and problem-solving skills.
• Active listening skills and a customer-service mindset.
• Outstanding time management and follow-through.
• Experience supporting leaders, managing calendars, coordinating travel, or handling executive-level administrative responsibilities is a plus.

We offer a comprehensive benefits package designed to support you and your family, including:

• Competitive pay
• Medical, Dental and Vision Plans
• Paid Holidays
• PTO: 80 hours front-loaded on day 1
• Short and Long-Term Disability
• Paid Life Insurance
• 401(k) Retirement Plan
• Employee Stock Purchase Plan
• Lithia Learning Center
• Vehicle Purchase Discounts
• Wellness Programs

For a more detailed view, visit: www.totalrewards.lithiadriveway.com.

High School graduate or equivalent, 18 years or older required.

We are a drug free workplace.

We are committed to equal employment opportunity (regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status). We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.