Executive Assistant, HR Operations (Healthcare)

UChicago Medicine; Chicago (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

UChicago Medicine is seeking an Executive Assistant to support the Human Resources department on site at the Hyde Park campus in Chicago, IL. The role involves managing the executive office, handling confidential information, and coordinating cross-functional communications.

The successful candidate will prioritize multiple tasks, support budget and communications development, and work independently within a collaborative administrative team environment.

Qualifications

• 7+ years of administrative or secretarial experience in a professional setting
• Proficient with word processing, spreadsheets, and presentations; MS Office favored
• Strong service orientation and ability to interact with diverse stakeholders

Responsibilities

• Maintain confidentiality of reports, personnel files, and financial records
• Coordinate with management and staff across departments to gather information and relay messages
• Prepare and review documents, spreadsheets, and presentations to final form with accuracy
• Manage office operations and prioritize tasks for executives and the admin team
• Draft and implement policy/procedure changes with management review
• Oversee projects with minimal supervision and ensure timely completion

Skills

Administrative experience

MS Office proficiency

Budget management

Communication skills

Confidentiality

Prioritization

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

UChicago Medicine is seeking an Executive Assistant to support the Human Resources department on site at the Hyde Park campus in Chicago, IL. The role involves managing the executive office, handling confidential information, and coordinating cross-functional communications.

The successful candidate will prioritize multiple tasks, support budget and communications development, and work independently within a collaborative administrative team environment.