Executive Administrative Assistant-Finance

Insight Hospital and Medical Center; Chicago (IL); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading healthcare institution in Chicago is seeking an Executive Administrative Assistant-Finance. The role involves supporting executives through various administrative tasks, ensuring organization, confidentiality, and effective communication within the hospital. Candidates should possess strong clerical skills along with proficiency in Microsoft Office Suite, and ideally have some healthcare experience.

Qualifications

• Two (2) years of clerical/administrative experience in an office setting.
• Ability to maintain confidentiality and discretion is essential.
• Healthcare experience preferred.

Responsibilities

• Prepares reports, manages calendars, and arranges meetings for executives.
• Handles inquiries and communicates with internal and external stakeholders.
• Maintains confidentiality and manages information flow effectively.

Skills

Discretion

Organizational Skills

Communication Skills

Problem Solving

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Job description

Position:Executive Administrative Assistant-Finance

Location: Chicago, IL

Job Id:242

# of Openings:1

At INSIGHT, we believe there is a better way to provide quality healthcare. With a growing team that is dedicated to delivering world-class service to everyone we meet, it is our mission to be the most innovative, ethical, and insightful clinical biomedical technology institution in the world. As we continue to develop and grow in the fields of neuroscience, medicine, and ethics, our mission is guided by the highest levels of leadership development through (E6 I3):Energy, Energizing, Edge, Ethics, Expertise, Execution, Innovation, Insight, Incubation.

At Insight Hospital & Medical Center, we are partnering with the community to build this historical institution into a model healthcare organization providing PATIENT CARE SECOND TO NONE! If you would like to be a part of our future team, please apply today!

Duties:

• Prepares and handles correspondences, memos, reports, presentations, and other documents for the Executive/Director
• Manages executives' calendar and coordinates with personnel to arrange meetings
• Responds to inquiries from parents, patients, visitors, hospital employees, and hospital leaders and determines the urgency of the situation, suggests appropriate referrals, or informs the Executive/Director when the situation warrants his/her attention
• Responds to calls and visits from senior management, medical and nursing staff, as well as the public at large. Determines the urgency of the situation and suggests appropriate referrals, or informs the Executive/Director when the situation warrants
• Handles incoming/outgoing mail
• Properly directs all requests, from personal appearances and by telephone, to the appropriate physician, clinic, or department
• Acts as the point of contact for executives, employees, clients and other external partners via the executive
• Manages information flow in a timely and accurate manner
• Ensures compliance in day-to-day operations
• Makes travel and accommodation arrangements
• Creates and runs reports
• Maintains files according to appropriate guidelines and maintains confidentiality
• Maintains excellent working relationships throughout the organization
• Prepares agendas and make arrangements, such as coordinating catering for luncheons, for committees, and other meetings.

Requirements:

• Two (2) years of clerical/administrative experience in an office setting, preferably supporting senior or executive management.
• Position requires ability to maintain the highest level of discretion and confidentiality.
• Ability to work independently; demonstrates accuracy, reliability, and problem solving skills.
• Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required.
• Demonstrates excellent organizational skills, attention to detail, communication skills, and the ability to handle multiple tasks.
• Demonstrates ability to communicate professionally and effectively throughout all levels within the organization, and with others outside of the organization
• Healthcare industry experience preferred.

Insight is an Equal Opportunity Employer & values workplace diversity!