On-Site Event Staging Sales Coordinator — HubSpot & BI Pro

IMS Technology Services LLC; Linwood (PA); On-site; USD 42,000 - 54,000; Full time

Job summary

IMS Technology Services LLC is seeking an Event Staging Sales Coordinator to support sales and account managers, manage documentation, and handle reporting and lead generation. The role emphasizes accuracy, efficiency, and productivity and is based on site in Linwood, PA five days a week.

Key tasks include coordinating with internal departments, maintaining HubSpot and MS Power BI reports, and assisting with accounts receivable/payable and marketing initiatives.

Qualifications

• Requires high school diploma or GED; associate degree preferred.
• 2–3 years of event/business services sales reporting experience.
• Proficiency in MS Office Suite and Power BI.
• Experience with HubSpot and CRM systems; MRP knowledge is a plus.

Responsibilities

• Works directly with VP of Business Development in pipeline management, sales reporting, marketing initiatives, lead generation and assignments, proposal generation and asset management.
• Assist in implementing changes or additions requested by the Sales and Account Managers and communicate these to internal departments.
• Request and process documentation from external clients, including certificates of insurance, W9’s, terms and conditions, and credit terms and requests.
• Ensure receipt and proper filing of signed quotes, tax exemption certificates, and related documents in conjunction with the Sales and Account Management and collaborating with Corporate Services Team.
• Co-manage and maintain HubSpot with Senior Management, Sales Managers, Account Managers, including reporting.
• Work within MS Power BI to align and report on critical sales data.
• Co-manage and maintain Boomer.com regarding exhibit order and ICW support, sales lead generation, qualifying and assignment.
• Manage, track, and distribute customer surveys.
• Review and act on IMS Reports as requested and communicate updates.
• Assist Sales and Account managers in verifying discrepancies and resolving billing/invoicing issues.

Skills

MS Office Suite

Power BI

Strong communication

Organization

Education

High school diploma or GED

Associate degree preferred

Tools

HubSpot

CRM systems

MRP

Job description

IMS Technology Services LLC is seeking an Event Staging Sales Coordinator to support sales and account managers, manage documentation, and handle reporting and lead generation. The role emphasizes accuracy, efficiency, and productivity and is based on site in Linwood, PA five days a week.

Key tasks include coordinating with internal departments, maintaining HubSpot and MS Power BI reports, and assisting with accounts receivable/payable and marketing initiatives.