Event Staging Sales Coordinator

IMS Technology Services LLC; Linwood (PA); On-site; USD 42,000 - 54,000; Full time

Job summary

IMS Technology Services LLC is seeking an Event Staging Sales Coordinator to support sales and account managers, manage documentation, and handle reporting and lead generation. The role emphasizes accuracy, efficiency, and productivity and is based on site in Linwood, PA five days a week.

Key tasks include coordinating with internal departments, maintaining HubSpot and MS Power BI reports, and assisting with accounts receivable/payable and marketing initiatives.

Qualifications

• Requires high school diploma or GED; associate degree preferred.
• 2–3 years of event/business services sales reporting experience.
• Proficiency in MS Office Suite and Power BI.
• Experience with HubSpot and CRM systems; MRP knowledge is a plus.

Responsibilities

• Works directly with VP of Business Development in pipeline management, sales reporting, marketing initiatives, lead generation and assignments, proposal generation and asset management.
• Assist in implementing changes or additions requested by the Sales and Account Managers and communicate these to internal departments.
• Request and process documentation from external clients, including certificates of insurance, W9’s, terms and conditions, and credit terms and requests.
• Ensure receipt and proper filing of signed quotes, tax exemption certificates, and related documents in conjunction with the Sales and Account Management and collaborating with Corporate Services Team.
• Co-manage and maintain HubSpot with Senior Management, Sales Managers, Account Managers, including reporting.
• Work within MS Power BI to align and report on critical sales data.
• Co-manage and maintain Boomer.com regarding exhibit order and ICW support, sales lead generation, qualifying and assignment.
• Manage, track, and distribute customer surveys.
• Review and act on IMS Reports as requested and communicate updates.
• Assist Sales and Account managers in verifying discrepancies and resolving billing/invoicing issues.

Skills

MS Office Suite

Power BI

Strong communication

Organization

Education

High school diploma or GED

Associate degree preferred

Tools

HubSpot

CRM systems

MRP

Job description

The Event Staging Sales Coordinator at IMS Technology Services is responsible for supporting sales and account managers, with account reconciliation, reporting, pipeline management, lead generation research, supporting marketing initiatives, and sales document management. The role emphasizes accuracy, efficiency, and productivity. Key responsibilities include managing and reporting inHubSpot.com., processing documentation, assisting in handling accounts receivable and payable, coordinating with internal departments, supporting sales and account managers, and ensuring compliance with IMS business policies and procedures. This position is expected to be on site in Linwood, Pa., five (5) days a week.

What you'll do

• Works directly with VP of Business Development in pipeline management, sales reporting, marketing initiatives, lead generation and assignments, proposal generation and asset management.
• Assist in implementing changes or additions requested by the Sales and Account Managers and communicate these to internal departments.
• Request and process documentation from external clients, including certificates of insurance, W9’s, terms and conditions, and credit terms and requests.
• Ensure receipt and proper filing of signed quotes, tax exemption certificates, and related documents in conjunction with the Sales and Account Management and collaborating with Corporate Services Team.
• Co-manage and maintain HubSpot (www.hubspot.com) with Senior Management , Sales Managers, Account Managers, including reporting.
• Work within MS Power BI to align and report on critical sales data.
• Co-manage and maintain Boomer.com regarding exhibit order and ICW support, sales lead generation, qualifying and assignment.
• Manage, track, and distribute customer surveys.
• Review and act on IMS Reports as requested and communicate updates.
• Assist Sales and Account managers in verifying discrepancies and resolving billing/invoicing issues.

Qualifications

• High school diploma or GED required; Associate degree in business services or better is preferred.
• Minimum of 2-3 years of event, business services sales reporting experience.
• Strong Proficiency in MS Office Suite (Teams, Word, Excel, Outlook) and MS Power BI.
• Experience with HubSpot and MRP and CRM systems; knowledge of similar Sales CRM’s will be considered.
• Excellent verbal and written communication skills.
• Strong organizational, prioritization, and planning skills.
• Ability to manage multiple priorities and timelines independently.
• Attention to detail and high level of accuracy.
• Effective team player with initiative.
• Participate in related departmental initiatives as assign

About IMS Technology Services LLC

IMS is an industry-leading provider of award-winning systems integration and event solutions that foster collaboration, productivity, learning, and business communication.

Our core goal is to provide the absolute best value in audiovisual systems integration, event staging and production, virtual and hybrid meetings and events, webcasting, project management, unified communications solutions, and AV managed services for the companies and organizations we serve. Our team accomplishes this by providing enhanced professional services, creativity, and innovative technologies with an old fashioned "can-do" attitude. Our creative design and technical teams always seek to go above and beyond our clients expectations. We are all about relationships, team building, process, performance, and accountability.

Why Join Us

• Be at the forefront of growth and innovation - Lead the appropriate strategies for rapid expansion and long-term success
• Shape what's next - Play a key role in defining the future of a high-potential AV provider in a fast-moving evolving market
• Work with a team that elevates you - Join an experienced, collaborative group that values your contributions and supports your professional growth and advancement
• Make a meaningful impact - Step into a high-impact role where your ideas and leadership will directly influence the company's trajectory and lasting success