On-Site Event Production Specialist

FIRST; New York (NY); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Discretionary Bonus Structure

Medical, Dental & Vision

401(k)

Paid Time Off

Wellness Stipend

Headspace & Teladoc access

Job summary

FIRST is a leading global brand experience agency delivering Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. The Event Production Coordinator will manage administrative and technical support for event requests in client offices, serving as the main technical contact and ensuring flawless execution from planning to delivery.

You will coordinate production deliverables, manage finances, and provide essential on-site support to the team and clients,

Qualifications

• Bachelor’s Degree or equivalent experience preferred.
• 3-5 year of experience in meeting planning, production, AV sales, or AV operations.
• Exceptional interpersonal and communication skills with clients, colleagues, vendors, and suppliers.

Responsibilities

• Serve as technical consultant and translate production concepts for non-technical stakeholders and clients.
• Coordinate all event deliverables including videos, decks, music, audio stingers, graphics, and live stream links.
• Schedule tech checks, rehearsals, and client meetings for seamless execution.
• Provide on-site administrative support: purchasing, resource coordination, scheduling, and run-of-show creation; handle quotes, billing and tracking.
• Utilize internal event management systems and Google Workspace tools.
• Oversee internal event calendars, studio bookings, staff schedules, and task assignment.
• Generate, manage, and track event production quotes and expenses; manage freelancer support and payments.
• Partner with Team Lead to ensure timely delivery of production elements to clients; improve best practices and documentation.
• Provide health, safety and compliance documentation to stakeholders throughout planning and execution.

Skills

Event production

Communication

Organizational skills

AV knowledge

Education

Bachelor’s Degree or equivalent experience

Tools

G-Suite

Job description

FIRST is a leading global brand experience agency delivering Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. The Event Production Coordinator will manage administrative and technical support for event requests in client offices, serving as the main technical contact and ensuring flawless execution from planning to delivery.

You will coordinate production deliverables, manage finances, and provide essential on-site support to the team and clients,