On‑Site Event Coordinator — Premier Arts Center

The Woodruff Arts Center; Saint Charles (MO); On-site; USD 28,000 - 39,000; Part time

Job summary

The Woodruff Arts Center in Atlanta, GA is seeking an experienced Venue Coordinator to join the Events Team. This on-site, part-time role will execute events, manage client and vendor relationships, coordinate logistics, and ensure smooth operation from setup to wrap-up.

You will work closely with the Senior Operations Manager and Logistics Specialist, coordinating with staff, security, catering, AV, and parking, while upholding terms and regulations.

Qualifications

• Accredited four-year degree in a related field.
• 1–2 years of event planning experience in arts or cultural settings.
• Strong communication and organizational skills.
• Ability to work fast-paced environments and solve problems.
• Experience with event planning tools and software.
• Attention to detail and multitasking ability.
• Knowledge of legal and regulatory event requirements.
• Flexible hours including events and weekends.

Responsibilities

• Serve as on-site main point of contact for events.
• Coordinate event logistics including setup, breakdown, vendor management, catering, AV and parking.
• Work with staff and security to prepare spaces.
• Communicate event details with clients, vendors, staff.
• Ensure adherence to terms and conditions.
• Attend events to ensure proper execution and handle issues.
• Complete summary report after each event.
• Perform other related duties.

Skills

Communication

Interpersonal skills

Organizational skills

Event planning tools

Attention to detail

Multitasking

Legal/compliance knowledge

Education

Bachelor's degree in Event Management

Tools

Event planning software

Job description

The Woodruff Arts Center in Atlanta, GA is seeking an experienced Venue Coordinator to join the Events Team. This on-site, part-time role will execute events, manage client and vendor relationships, coordinate logistics, and ensure smooth operation from setup to wrap-up.

You will work closely with the Senior Operations Manager and Logistics Specialist, coordinating with staff, security, catering, AV, and parking, while upholding terms and regulations.