On-site Document & Office Coordinator - Proposals

AHA Consulting Engineers Inc.; Alpharetta (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

AHA Consulting Engineers Inc. is seeking a detail-driven Document & Office Coordinator to join our Alpharetta, GA team. This hands-on, on-site role focuses on producing polished documents and supporting project administration and proposal management.

You will format documents using firm templates, build client proposals, coordinate vendor lunches, and manage office supplies for multiple offices, ensuring well-organized spaces and accurate documentation.

Qualifications

• Prior administrative, document production, legal secretary, or office support experience.
• Strong Microsoft Word skills and ability to follow precise formatting instructions.
• Reliable, organized, and takes ownership of recurring tasks without reminders.
• Professional communicator, comfortable with vendors, employees, and visitors.
• Must be available on-site in Burlington; occasional support to Boston office.

Responsibilities

• Format and produce trade specifications and project documents using established firm templates and detailed instructions — this is the core of the role and requires a sharp eye and consistent accuracy.
• Build out client proposals and related documents in the correct company format, working closely with project teams.
• Coordinate vendor lunch logistics: ordering, confirming details with vendors, on-site setup, and breakdown.
• Manage office and kitchen supply ordering and inventory for Burlington and Boston offices.
• Keep common areas, meeting spaces, and kitchen organized and well-stocked.

Skills

Administrative experience

Microsoft Word

Organization

Vendor coordination

On-site availability

Tools

Microsoft Word

Microsoft Outlook

Microsoft Office Suite

Job description

AHA Consulting Engineers Inc. is seeking a detail-driven Document & Office Coordinator to join our Alpharetta, GA team. This hands-on, on-site role focuses on producing polished documents and supporting project administration and proposal management.

You will format documents using firm templates, build client proposals, coordinate vendor lunches, and manage office supplies for multiple offices, ensuring well-organized spaces and accurate documentation.