On-site Engineering Docs & Office Coordinator

Aha Consulting Engineers, Inc.; Alpharetta (GA); On-site; USD 45,000 - 65,000; Full time

Job summary

AHA Consulting Engineers, Inc. is seeking a detail-driven Document & Office Coordinator to join our Alpharetta, GA office on a hands-on, on-site basis. You will produce polished documents, build client proposals, and support project teams with precise formatting and organized workflows.

This role offers mentorship and a clear path into project administration or office leadership, with on-site collaboration, vendor coordination, and routine office supply management across the Alpharetta site.

Qualifications

• Prior administrative, document production, or office support experience.
• Strong Word skills and ability to follow precise formatting instructions.
• Reliable, organized, and takes ownership of recurring tasks without reminders.
• Professional communicator, comfortable with vendors, employees, and visitors.
• Must be available on-site in Alpharetta; occasional support to other offices.

Responsibilities

• Format and produce trade specifications and project documents using templates and instructions.
• Build out client proposals and related documents in the correct company format with project teams.
• Coordinate vendor lunch logistics: ordering, confirmations, on-site setup, and breakdown.
• Manage office and kitchen supply ordering and inventory for multiple offices.
• Keep common areas, meeting spaces, and kitchen organized and well-stocked.

Skills

Microsoft Word

Organizational skills

Professional communicator

Attention to detail

Time management

Tools

Microsoft Outlook

Microsoft Office Suite

Job description

AHA Consulting Engineers, Inc. is seeking a detail-driven Document & Office Coordinator to join our Alpharetta, GA office on a hands-on, on-site basis. You will produce polished documents, build client proposals, and support project teams with precise formatting and organized workflows.

This role offers mentorship and a clear path into project administration or office leadership, with on-site collaboration, vendor coordination, and routine office supply management across the Alpharetta site.