On-Site Document & Office Coordinator—Growth in Project Admin

Socket.dev; Alpharetta (GA); On-site; USD 40,000 - 60,000; Full time

Job summary

AHA Consulting Engineers is seeking a detail-driven Document & Office Coordinator to join our Alpharetta, GA team. This on-site role emphasizes precise document production, organization, and client-ready materials in a collaborative engineering environment.

You will format trade specs, build client proposals, coordinate vendor logistics, manage office supplies, and ensure spaces are tidy and stocked. Mentorship and growth paths exist into project admin or leadership.

Qualifications

• Prior administrative or document production experience.
• Ability to follow precise formatting instructions.
• Reliable, organized, and takes ownership of recurring tasks.
• Professional communicator with vendors, employees, and visitors.
• On-site availability in Alpharetta; occasional travel to Boston or Burlington.

Responsibilities

• Format and produce trade specifications and project documents using firm templates.
• Build out client proposals and related documents in company format with project teams.
• Coordinate vendor lunch logistics and on-site setup.
• Manage office and kitchen supply ordering and inventory for multiple offices.
• Keep common areas and meeting spaces organized and stocked.
• Provide general administrative support across offices.

Skills

MS Word proficiency

Formatting and document production

Administrative support

Professional communication

Tools

Microsoft Word

Outlook

Job description

AHA Consulting Engineers is seeking a detail-driven Document & Office Coordinator to join our Alpharetta, GA team. This on-site role emphasizes precise document production, organization, and client-ready materials in a collaborative engineering environment.

You will format trade specs, build client proposals, coordinate vendor logistics, manage office supplies, and ensure spaces are tidy and stocked. Mentorship and growth paths exist into project admin or leadership.