Document & Office Coordinator

AHA Consulting Engineers Inc.; Alpharetta (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

AHA Consulting Engineers Inc. is seeking a detail-driven Document & Office Coordinator to join our Alpharetta, GA team. This hands-on, on-site role focuses on producing polished documents and supporting project administration and proposal management.

You will format documents using firm templates, build client proposals, coordinate vendor lunches, and manage office supplies for multiple offices, ensuring well-organized spaces and accurate documentation.

Qualifications

• Prior administrative, document production, legal secretary, or office support experience.
• Strong Microsoft Word skills and ability to follow precise formatting instructions.
• Reliable, organized, and takes ownership of recurring tasks without reminders.
• Professional communicator, comfortable with vendors, employees, and visitors.
• Must be available on-site in Burlington; occasional support to Boston office.

Responsibilities

• Format and produce trade specifications and project documents using established firm templates and detailed instructions — this is the core of the role and requires a sharp eye and consistent accuracy.
• Build out client proposals and related documents in the correct company format, working closely with project teams.
• Coordinate vendor lunch logistics: ordering, confirming details with vendors, on-site setup, and breakdown.
• Manage office and kitchen supply ordering and inventory for Burlington and Boston offices.
• Keep common areas, meeting spaces, and kitchen organized and well-stocked.

Skills

Administrative experience

Microsoft Word

Organization

Vendor coordination

On-site availability

Tools

Microsoft Word

Microsoft Outlook

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Regular Alpharetta, GA, US

2 days ago Requisition ID: 1174

About the Role

AHA Consulting Engineers is looking for a detail-driven Document & Office Coordinator to join our team with regular support to our Alpharetta, GA office. This is a hands-on, on-site role where your precision and organizational skills directly support the quality of work we deliver to clients. If you take pride in producing polished, accurate documents and want to grow your career within a collaborative engineering environment, this role offers real mentorship and a clear path into project administration, proposal management, or office leadership.

• Format and produce trade specifications and project documents using established firm templates and detailed instructions — this is the core of the role and requires a sharp eye and consistent accuracy.
• Build out client proposals and related documents in the correct company format, working closely with project teams.
• Coordinate vendor lunch logistics: ordering, confirming details with vendors, on-site setup, and breakdown.
• Manage office and kitchen supply ordering and inventory for Burlington and Boston offices.
• Keep common areas, meeting spaces, and kitchen organized and well-stocked.

Position Qualifications (Required)

• Prior administrative, document production, legal secretary, or office support experience.
• Strong Microsoft Word skills and ability to follow precise formatting instructions — this is essential.
• Reliable, organized, and takes ownership of recurring tasks without being reminded.
• Professional communicator, comfortable with vendors, employees, and visitors.
• Must be available on-site in Burlington; occasional support to Boston office.

Position Qualifications (Preferred)

• Proficiency in Microsoft Office Suite, especially Word and Outlook.
• Experience in a professional office environment — engineering, legal, architecture, or similar.
• Familiarity with construction, engineering, or technical documents (we will train the right person).