On-site Creative Ops Coordinator: Dashboards & Purchasing

The Escape Game; Brentwood (TN); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Mileage reimbursement

Job summary

The Escape Game is seeking a Creative Operations Coordinator to support the Product Design and R&D teams at our Brentwood HQ and Smyrna production studio. You will manage purchasing, inventory, travel, and data dashboards, using Claude AI to automate reporting and build internal tools.

This on-site role requires strong organizational skills, the ability to balance priorities, and comfort in a fast-paced creative shop.

Qualifications

• Two or more years in an administrative, operations, or coordinator role.
• Strong Google Sheets or Excel skills, plus comfort building simple dashboards.
• Proven ability to manage competing priorities for multiple stakeholders.
• Comfort using AI tools, or genuine excitement to learn.
• Valid driver’s license, reliable transportation, and a clean driving record.
• Ability to lift up to 50 pounds and work in a shop environment.

Responsibilities

• Purchasing: Place, track, and follow up on orders for materials, tools, and supplies for both teams, within approved spending limits.
• Receipt Logging: Collect and log all receipts accurately and on time in Divvy, flagging discrepancies early.
• Time Card Approvals: Review and approve time cards in ADP on schedule, resolving errors with team members.
• Local Errands: Pick up, drop off, and return materials and supplies from local vendors as needed.
• Inventory Management: Track stock levels, reorder before we run out, and keep storage organized.
• Travel Coordination: Book and manage team travel for location visits and installs.
• Data Logging: Keep project, purchasing, and inventory data accurate and up to date.
• Dashboard Creation & Management: Build and maintain dashboards that give leaders clear visibility into spending, inventory, and project status, using Claude to build and improve them quickly.
• AI-Powered Workflows: Use Claude, our AI tool of choice, to automate reporting, streamline repetitive admin tasks, and build simple internal tools that save the team time.
• Vendor Management: Maintain vendor contacts, accounts, and pricing, and build strong relationships with key suppliers.
• Month-End Support: Help reconcile spending against budgets and prepare records for monthly close.
• Calendar & Meeting Support: Maintain the team calendar, schedule meetings, and reserve spaces for both teams.
• Team Celebrations: Track and celebrate team members’ TEGaversaries and birthdays so milestones never slip by.
• Onboarding Support: Prepare equipment, supplies, and accounts for new team members.
• Recordkeeping: Maintain organized digital files for invoices, contracts, warranties, and project documentation.
• Office & Shop Supplies: Keep everyday supplies and consumables stocked for both teams.

Skills

Organizational skills

Time management

Communication

Claude AI

Tools

Google Sheets

Excel

ADP

Divvy

Job description

The Escape Game is seeking a Creative Operations Coordinator to support the Product Design and R&D teams at our Brentwood HQ and Smyrna production studio. You will manage purchasing, inventory, travel, and data dashboards, using Claude AI to automate reporting and build internal tools.

This on-site role requires strong organizational skills, the ability to balance priorities, and comfort in a fast-paced creative shop.