Project Coordinator

The Escape Game, LLC; Smyrna (TN); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Bonus Opportunity

HQ Benefits

Job summary

The Escape Game, LLC in Smyrna, TN is seeking a Project Coordinator to support the Projects Department, handling planning, scheduling, budgeting, and reporting for both the PM team and Tech Install. You will assist with resource planning, travel arrangements, document management, and maintaining install SOPs, while coordinating with stakeholders and ensuring on-time delivery.

This role requires strong organizational and communication skills, willingness to travel, and an eye for detail in

Qualifications

• On-the-job training for skills without prior knowledge/experience
• Love for escape rooms and interactive media
• Strong organizational and interpersonal skills
• Contagiously positive, can-do attitude

Responsibilities

• Assist with resource/staffing planning for Projects
• Assist with interviewing
• Assist with onboarding & passport tracking
• Assist with organization and review of department CapEx / Operating Budgets
• Assist with new department documentation/sheet drafting
• Assist with the dissemination of department communications/updates
• Perform timecard approvals
• Maintain office inventory (tools, common supplies, etc.)
• Create and maintain resource plans and project schedules
• Book travel for internal & external resources
• Pack, organize, and inventory project boxes
• Order, coordinate, and maintain the logistics of project materials
• Maintain and update labor resource tracking
• Assist with in-shop Quality Control
• Update and maintain Install SOPs and guides
• Assist Tech Install Leads with technical documentation

Skills

Organizational skills

Interpersonal skills

Communication skills

Leadership

Spreadsheet proficiency

Tools

Spreadsheets

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Smyrna, TN, US 1 Attachments

Salary Range: $20.00 To $22.00 Hourly

Focus Areas: Tech Install & PM Department

Direct Leader: Sr Director of Projects

Growth: Project Management

Job Description:

The Projects Department is responsible for overseeing projects of TEG or TEG Associated Products. The Project Coordinator has the integral responsibility of aiding both the PM Department and Tech Install in all areas of planning, scheduling, documentation, budgeting, and reporting.

Compensation: Starting pay range of $20–$22/hour plus HQ Benefits, including Bonus Opportunity

Expected Weekly Hours: 42–48, plus more when traveling

Expected Schedule:

• Office: Monday–Friday (day shift)
• Installation / Projects: Monday–Friday plus weekends (weekend work often includes accompanying rest/off days during the upcoming workweek)
• Emergency Travel: As needed; could include nights & weekends with extended hours
• On-call: Yes

Job Responsibilities, including but not limited to :

Leadership & Administrative

• Assist with resource/staffing planning for Projects
• Assist with interviewing
• Assist with onboarding & passport tracking
• Assist with organization and review of department CapEx / Operating Budgets
• Assist with new department documentation/sheet drafting
• Assist with the dissemination of department communications/updates
• Perform timecard approvals
• Maintain office inventory (tools, common supplies, etc.)

Projects — Pre-wires / Installations / Infills / Renovations / GBGS Deployments

• Create and maintain resource plans and individual/main project schedules
• Book travel for internal & external resources (airfare, lodging, ground transportation, etc.)
• Pack, organize, and inventory project boxes (install, scenic, and tech materials)
• Order, coordinate, and maintain the logistics of project materials
• Maintain and update labor resource tracking
• Perform travel trips as needed for training, development, and on-site support
• Assist with in-shop Quality Control
• Update and maintain Install SOPs and guides

Tech Install Support

• Assist Tech Install Leads with technical documentation:
• IT plansets with site-specific details
• Integrating IT, A/V, and Security Plans
• Kick-off Documentation / Travel Plans

PM Department Support

• Assist Project Managers with documentation:
• Reviewing project architecture plans for accuracy and noting redlines
• Reviewing and completing site-specific / take-off sheets
• Assist with sourcing and/or ordering of new game products/materials
• Assist with the organization of new game content/documentation
• Assist with shop build document redlines
• Assist with creating new project HMIs / HMI changes
• Assist with new development documentation
• Act as fill-in for Development Meetings in the absence of Controls Leadership

Job Requirements:

• *On-the-job training for skills without prior knowledge/experience*
• A love for escape rooms and interactive media
• Strong organizational and interpersonal skills
• Contagiously positive, can-do attitude
• Loves to "win"
• Strong communication skills — written, on the phone, in-person
• Experience leading others in an informal structure
• Proficient at spreadsheets & document creation
• General business acumen
• Ability to lift/carry up to 50 pounds individually
• Able to stand, walk, climb ladders, and navigate tight spaces for extended periods of time
• Understanding of production and fabrication processes including CNC, Carpentry, Scenic, Paint, and Controls Technology
• Understanding of architectural floor plans and general construction processes