Administrative Assistant: Project Coordination & Office Support

Control Point Associates, Inc.; New Jersey; On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) match

Paid time off

Job summary

Control Point Associates, Inc. is seeking an experienced Administrative Assistant in our Warren, NJ office. Competitive pay, excellent benefits, an amazing team, and endless opportunities for overtime are just a few reasons to apply today!

Assist Project Managers and Office Managers with scheduling, contracts, and document management while maintaining CRM/Deltek data and project files. Strong MS Office skills and 1–3+ years of experience are preferred.

Qualifications

• High School Diploma.
• Excellent Microsoft Office Skills and attention to detail.
• 1-3+ years of Administrative Assistant experience.
• A positive can-do attitude and professionalism.
• Ability to pivot to changing situations and priorities.
• Excited to work with a team but can also excel on your own.

Responsibilities

• Assist the Project Managers and Office Managers with project coordination that entails scheduling, setting up contracts/projects on the network and maintaining files.
• Create correspondence, technical reports, and team specific documents for use with project tracking.
• Thoroughly but swiftly research property information and standards/codes required by our clients, and state and local agencies.
• Keep tabs on the projects to compile reports along the way.
• Submit plans and applications to state and local agencies.
• Use Adobe Acrobat Writer to convert applications and forms to electronic forms.
• Create, maintain and update project/office documents utilizing Microsoft Word, Excel and other related software.
• Pleasantly and warmly greet our clients and visitors in person and on all incoming calls.
• Sort and distribute the mail and take FedEx packages to the drop box.
• With great detail, update and maintain our CRM/Deltek database.
• Filing of project folders, scanning and purging of archived project information.

Skills

Microsoft Office

Attention to detail

Administrative support

Communication skills

Education

High School Diploma

Tools

Adobe Acrobat

CRM/Deltek

Excel

Job description

Control Point Associates, Inc. is seeking an experienced Administrative Assistant in our Warren, NJ office. Competitive pay, excellent benefits, an amazing team, and endless opportunities for overtime are just a few reasons to apply today!

Assist Project Managers and Office Managers with scheduling, contracts, and document management while maintaining CRM/Deltek data and project files. Strong MS Office skills and 1–3+ years of experience are preferred.