Project Coordinator

Alliance 2020; Atlanta (GA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Generous paid time off including sick,

Low premiums for medical, dental and V

Paid parental leave

Flexible spending account

Health savings account with company-m

Company-paid life insurance

Short- and long-term disability

Job summary

Alliance Residential is seeking an on-site Construction Administrative Professional in Atlanta to support project administration, subcontractor coordination, and financial paperwork. You will collect invoices, manage schedules of values, and keep accurate records across Timberline, Sage 300, and related systems.

You will work closely with the Project Manager, support permit procurement, and ensure timely submittals and logistics while maintaining organized project files and daily communications

Qualifications

• High school diploma required; undergraduate degree preferred in accounting, project management, business or related field.
• General knowledge of real estate and development industry.
• Strong organizational and time management skills.
• Excellent verbal and written communication and listening skills.
• Ability to work independently with minimal supervision.
• Accurate and detail oriented.
• Strong interpersonal skills and ability to interact with Associates.
• Dependable, punctual and reliable.
• Typing and data entry skills.
• Proficient in Word, Excel, Outlook, and other relevant programs.
• Flexible with working schedule and potential overtime, including hours beyond 8-5.
• Regular, in-person attendance at workplace.

Responsibilities

• Gather and process subcontractor draw schedules and invoices with lien waivers and backups.
• Coordinate and prepare monthly draw packages for submission.
• Prepare, process and disseminate subcontract agreements, schedule of values, purchase orders, change orders and back charges.
• Gather, monitor and input insurance information.
• Coordinate distribution of monthly subcontractor checks.
• Input/update data into Timberline, Sage 300 or other accounting software.
• Organize the project and complete filing as needed.
• Draft correspondence as determined by the Project Manager.
• Assist in establishing schedules of values for subcontractors.
• Review general contracts for all pertinent information and coordination with accounts payable.
• Create project files to mirror corporate construction files.
• Assist in startup tasks: trailer, electrical, plumbing, and all temporary requirements.
• Assist in procurement of permits.
• Review and type all subcontract agreements including attachments and schedules of values.
• Assist in gathering all pertinent submittals and log them in the submittal log; follow up to ensure receipt.
• Participate in regular leadership meetings to review project status and logs.
• Create and maintain a subcontractor/supplier log and update weekly.
• Communicate with consultants to ensure timely receipt of RFI’s, etc., and distribute to field for approval.
• Assist in receiving all submittals and distribute to field after approval.
• Ensure paperwork flows to Development, Project Manager, VP, President of Construction and Corporate.
• Create four copies of Maintenance and Operations Manuals by trade.
• Ensure subcontract Safety Manuals are on site.
• Make recommendations and modifications regarding office and site performance and business needs.
• Perform any other tasks assigned or directed.

Skills

Organizational skills

Time management

Communication

Independent worker

Detail oriented

Typing / data entry

Proficient in Word, Excel, Outlook

Education

High school diploma

Bachelor's degree in accounting or related field

Tools

Timberline

Sage 300

Accounting software

Job description

• On-site
• Construction
• Full-Time
• Requisition #: PROJE001866

Description

What You'll Do

• Gather and process all subcontractor draw schedules and invoices including collecting lien waivers and back up requirements
• Coordinate and prepare monthly draw packages for submission
• Prepare, process and disseminate all subcontract agreements, schedule of values, purchase orders, change orders and back charges
• Gather, monitor and input insurance information
• Coordinate distribution of monthly subcontractor checks
• Input and/or update the above into Timberline, Sage 300 and/or other accounting software platforms
• Organize the project, and complete filing as needed
• Draft correspondence as necessary as determined by the Project Manager
• Assist in establishing schedules of values for subcontractors
• Review general contracts for all pertinent information and coordination with accounts payable
• Create project files to mirror corporate construction files
• Assist in all duties regarding start-up of project, i.e. trailer, electrical, plumbing, and all temporary requirements
• Assist in the procurement of permits
• Review and type all subcontract agreements including all attachments and schedule of values
• Assist in gathering all pertinent submittals and log them in the submittal log and follow up on submittals to ensure receipt and delivery in a timely manner by a letter of transmittal
• Participate in regular meetings meetings with leadership team to review project status, i.e. all logs, turnover schedule and subcontractor status
• Create and maintain a subcontractor/supplier log and update weekly
• Communicate with consultants to ensure all information i.e. RFI’s, Architectural Supplemental Instructions, etc. are received in a timely manner and distributed to the field for approval
• Assist in receiving all submittals and after approval, distribute to field for field use
• Ensure all paper work is flowing to the proper parties including Development, Project Manager, Vice President, President of Construction and Corporate
• Create four copies of the Maintenance and Operations Manuals by trade
• Make certain that all subcontract Safety Manuals are on site
• Make recommendations and modifications regarding office and site performance, business needs, etc.
• Any other tasks assigned or directed

What You'll Need To Succeed

• A high school diploma is required, and an undergraduate degree in accounting, project management, business or a related field is preferred
• General knowledge of the real estate and development industry
• Effective organizational and time management skills
• Excellent verbal and written communication and listening skills
• Ability to work independently with minimal supervision
• Accurate and detail oriented
• Strong interpersonal skills with the ability to interact and relate effectively, productively, and positively with other Associates
• Dependable, punctual, and reliable
• Typing and data entry skills
• Ability to use a 10-key calculator accurately by touch
• Proficient in Word, Excel, Outlook, and other relevant programs
• Ability to have flexibility with working schedule based on business and deadline needs
• Ability to work a schedule during normal work hours and that may be other than Monday-Friday, 8-5. Work in excess of 40 hours per week is likely
• Consistent, regular and in person attendance during regular working hours at the workplace is required

What You'll Receive

• Professional and upbeat work environment
• Competitive compensation and incentives
• Generous paid time off including vacation, sick, holiday, birthday and volunteer time
• Low Premiums for Medical, dental and vision coverage; including access to telemedicine
• Paid parental leave for eligible new parents
• Flexible spending account
• Health saving account with Company match
• Company-paid life insurance
• Short- and long-term disability coverage

Alliance Residential is an equal opportunity employer. All applicants receive consideration for employment without regard to race, age, sex (including gender, pregnancy, childbirth, and related medical conditions), color, creed, medical condition, genetic information, marital status, national origin, alienage, citizenship status, religion, sexual orientation, military or veteran status, handicap, mental and physical disability, and family care or leave status, as well as all other characteristics protected by state or federal law or local law.

Qualifications

Behaviors

Preferred

Team Player : Works well as a member of a group

Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well

Dedicated : Devoted to a task or purpose with loyalty or integrity

Education

Required

High School or better.

Preferred

Bachelors or better in Business.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.