Construction Project Controls Coordinator

BG Staffing, Inc.; Atlanta (GA); Hybrid; USD 85,000 - 110,000; Full time

Job summary

BG Staffing, Inc. is seeking a detail-oriented Project Controls Coordinator in Atlanta, GA, to support a growing real estate and capital projects portfolio focused on technology and logistics facilities.

You will audit invoices, track TI allowances, review PCOs, monitor milestones, and maintain control records. You will also collaborate with the Real Estate Technology team to develop AI-driven tools, automated reporting, and dashboards to improve accuracy, efficiency, and visibility across

Qualifications

• Bachelor's degree in Construction Management, Civil, Industrial Engineering, Accounting, Finance, Real Estate, or related field
• 3–6 years of project controls, construction cost accounting, contract administration, or capital project coordination
• Experience in real estate, corporate office, industrial facilities is desirable
• Strong understanding of SOV, contractor payments, lien waivers
• Advanced Excel or Google Sheets skills with data analysis
• Familiarity with Procore, Kahua, e-Builder, Smartsheet; interest in AI tools

Responsibilities

• Audit contractor invoices and payment apps, verify progress and lien waivers.
• Track TI allowances, reimburse expenditures, and reconcile costs.
• Review Potential Change Orders and validate costs.
• Maintain contract registers, PO logs, and closeout docs.
• Prepare monthly controls reports, cash flow forecasts, contingency tracking.
• Develop/demonstrate AI tools for invoice extraction, contract review, and dashboards.

Skills

Project controls

Financial analysis

Data analysis

Schedule tracking

Critical path scheduling

Excel / Google Sheets

AI tooling interest

Education

Bachelor's degree in Construction Management, Civil or Industrial Engineering, Accounting, Finance, Real Estate

Tools

Procore

Kahua

e-Builder

Smartsheet

Job description

Location: Atlanta, GA

Work Arrangement: Hybrid – On-site multiple days per week, with remaining days remote

Position Overview

We are seeking a detail-oriented and analytically driven Project Controls Coordinator to support a growing real estate and capital projects portfolio focused on technology and logistics facilities.

This individual will play a key role in project controls, financial administration, contract management, schedule tracking, and reporting across multiple active capital projects. Responsibilities will include auditing contractor invoices, tracking Tenant Improvement (TI) allowances, reviewing Potential Change Orders (PCOs), monitoring project milestones, and maintaining accurate project control records.

The Project Controls Coordinator will also collaborate with the Real Estate Technology team to help develop and implement AI tools, automated reporting processes, and dashboards that improve efficiency, accuracy, and visibility across project operations.

Key Responsibilities

• Review and audit contractor invoices and payment applications, including AIA G702/G703 forms.
• Verify percentage of completion against work performed and confirm material deliveries and lien waiver compliance.
• Track and reconcile project expenditures against landlord-provided Tenant Improvement (TI) allowances.
• Maintain TI allowance records, audit reimbursable expenses, and prepare reimbursement documentation.
• Review contractor Potential Change Orders (PCOs), validating labor hours, equipment costs, and material pricing.
• Maintain contract registers, purchase order logs, insurance certificates, and project closeout documentation.
• Assist with final financial reconciliations and project closeout activities.

Project Scheduling & Tracking

• Consolidate contractor schedules into a centralized project milestone tracker.
• Monitor project timelines across due diligence, design, permitting, construction, commissioning, and operational turnover.
• Identify schedule delays and variances and assist project managers with recovery planning.
• Track procurement schedules for long-lead equipment, including electrical switchgear, HVAC, and life-safety systems.
• Identify potential delivery risks that could impact project timelines.

Reporting & Project Documentation

• Prepare and maintain monthly project controls reports, including billing reconciliations, contract status updates, cash flow forecasts, and contingency tracking.
• Coordinate bi-weekly risk, permitting, utility coordination, and quality control tracking logs.
• Maintain project dashboards and reporting tools to provide visibility into capital expenditures and project milestones.
• Ensure project documentation and reporting are accurate, organized, and submitted on schedule.

Technology & Process Improvement

• Partner with the Real Estate Technology team to identify opportunities for automation and process improvement.
• Assist with developing, testing, and refining AI tools for invoice extraction, contract review, and discrepancy identification.
• Support automated reporting and predictive variance dashboards.
• Help improve data accuracy and streamline manual administrative processes.

Qualifications & Experience

• Bachelor's degree in Construction Management, Civil or Industrial Engineering, Accounting, Finance, Real Estate, or a related field.
• 3–6 years of experience in project controls, construction cost accounting, contract administration, or capital project coordination.
• Experience supporting commercial real estate, corporate office construction, industrial warehouses, or mission-critical facilities is highly desirable.
• Strong understanding of construction accounting, Schedule of Values (SOV), contractor payment applications, and lien waivers.
• Familiarity with critical path scheduling and project milestone tracking.
• Advanced Microsoft Excel or Google Sheets skills, including formulas, pivot tables, lookups, and data analysis.
• Experience with project management or construction platforms such as Procore, Kahua, e-Builder, or Smartsheet is a plus.
• Interest in emerging AI tools, automation, and technology-driven process improvements.

Ideal Candidate

• Highly analytical with strong attention to detail.
• Comfortable reviewing financial information, contractor billings, and contract documentation.
• Strong organizational and problem-solving skills.
• Excellent written and verbal communication skills.
• Able to work with general contractors, architects, finance teams, and project leadership.
• Comfortable managing multiple projects and deadlines in a fast-paced environment.
• Tech-savvy and interested in improving processes through automation and AI.

Work Environment: This is a hybrid opportunity based in Atlanta, GA, requiring regular on-site presence at client offices multiple days per week.