On-Site Construction Admin Pro in Phoenix

Encore Steel, Inc; Phoenix (AZ); On-site; USD 38,000 - 52,000; Full time

Job summary

Encore Steel, Inc. seeks an Administrative Assistant to join the Phoenix, AZ team for on-site support across daily office operations.

You will format documents, assist with project Startups/Closeouts, and coordinate with project managers, estimators, and executives to ensure accurate records and timely communication. The role requires strong organizational and clerical skills, experience in an administrative setting, and proficiency with office software.

Qualifications

• Candidates should possess strong Administrative Assistance and Clerical Skills to manage office tasks, documentation, and coordination effectively.
• Candidates should possess excellent Phone Etiquette and Communication skills to handle calls, interact with visitors, and support internal and external correspondence.
• Candidates should possess Executive Administrative Assistance experience to support leadership with scheduling, document preparation, and confidential information handling.
• Relevant qualifications include proficiency with office software (e.g., Microsoft Office or similar), strong organizational and time management abilities, and attention to detail.
• Additional beneficial qualifications include prior experience in construction or manufacturing environments, familiarity with basic project documentation, and a high school diploma or equivalent; post-secondary education in business or administration is a plus.
• In addition, knowledge of accounting software from Textura, QuickBooks, Foundation, as well as Project HQ is a bonus, but basic use of software for accounting is a requirement.

Responsibilities

• Supports daily office operations and assists team with administrative tasks.
• Prepares and formats documents as required, coordinating with project managers, estimators, and executives.
• Performs data entry and tracks project-related information to ensure timely communication.
• Provides reliable administrative support to internal stakeholders and external partners.

Skills

Administrative Assistance

Clerical Skills

Phone Etiquette

Communication Skills

Executive Administrative Support

Organization

Time Management

Attention to Detail

Education

High school diploma or equivalent

Post-secondary education in business/administration (a plus)

Tools

Microsoft Office

Textura

QuickBooks

Foundation

Project HQ

Job description

Encore Steel, Inc. seeks an Administrative Assistant to join the Phoenix, AZ team for on-site support across daily office operations.

You will format documents, assist with project Startups/Closeouts, and coordinate with project managers, estimators, and executives to ensure accurate records and timely communication. The role requires strong organizational and clerical skills, experience in an administrative setting, and proficiency with office software.