Onsite Administrative Assistant — Construction Projects

PVH (Tommy Hilfiger/Calvin Klein); Chandler (AZ); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life and Disability Coverage

Company-Matched Retirement Plan

Paid Time Off and Holidays

Job summary

World Wide Professional Solutions is seeking an Administrative Assistant to support our project team on a semiconductor construction project in Chandler, AZ. The role provides executive support to customer leadership and the project team in a fast-paced environment.

The ideal candidate is proactive, highly organized, and able to manage multiple priorities with accuracy. Responsibilities include calendar management, document control, reports, dashboards, and coordinating onboarding and logistics.

Qualifications

• Proficiency in Excel including formulas, charts, and pivot tables.
• Strong PowerPoint skills for clear, professional presentations.
• Experience managing calendars and providing direct support to senior leadership.

Responsibilities

• Provide comprehensive administrative support to project managers.
• Manage complex calendars for senior leadership, including scheduling meetings, resolving conflicts, and coordinating logistics.
• Track training requirements and maintain onboarding documentation for new team members.
• Support onboarding processes, including coordinating access requests, equipment needs, and required documentation.
• Maintain organized file management systems to ensure accurate document control and easy retrieval of information.
• Assist with preparation of reports, tracking logs, visual dashboards, and presentations using Microsoft Excel and PowerPoint.
• Coordinate meetings, including preparing agendas, capturing notes, and tracking follow-up action items.
• Monitor deadlines for administrative deliverables and assist with ensuring timely completion.
• Facilitate communication between internal teams, subcontractors, vendors, and customer leadership as needed.
• Perform additional administrative duties as assigned to support evolving project needs.

Skills

Excel proficiency

PowerPoint

Calendar management

Attention to detail

Communication (verbal & written)

Independent worker

Onsite construction experience

Education

Associate or Bachelor's degree preferred

Job description

World Wide Professional Solutions is seeking an Administrative Assistant to support our project team on a semiconductor construction project in Chandler, AZ. The role provides executive support to customer leadership and the project team in a fast-paced environment.

The ideal candidate is proactive, highly organized, and able to manage multiple priorities with accuracy. Responsibilities include calendar management, document control, reports, dashboards, and coordinating onboarding and logistics.