On-Site Construction Admin & Contracts Coordinator

The Weitz Company; Cedar Rapids (IA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive Pay

Bonus Program

Benefits with HSA and FSA

Disability Insurance

Life Insurance

Paid Time Off

401K with Match

Tuition Reimbursement

Paid Parental Leave

Voluntary Insurance (Critical Illness,

Wellness Program

Job summary

The Weitz Company is seeking a Project Coordinator to join our on-site team in Cedar Rapids, IA. The role focuses on project administration, document management, and project accounting support under the Project Manager's supervision.

You will handle subcontractor documents, payment processing, and reporting, while ensuring accuracy and timely communication with internal teams and vendors. This is a site-based, full-time position with competitive benefits.

Qualifications

• Previous administrative work experience in construction is strongly preferred.
• Basic accounting and invoicing experience is desired.
• Excellent verbal and written communication is required.

Responsibilities

• Provide administrative support to the project team (data entry, filing, proofreading).
• Verify subcontractor contracts, bonds, and insurance meet requirements before work begins; monitor expirations and renewals.
• Manage and distribute contract status reports and other cost reports.
• Obtain, review and process subcontractor and vendor payments.
• Facilitate OCIP and CCIP reporting and other requirements.
• File and distribute construction drawings.
• Assist in owner pay applications and maintain related documentation.
• Assist with pre-qualifications, contract execution, invoices, change orders and other documents as requested.
• Organize closeout information with the project team.
• Perform other duties as assigned.

Skills

Verbal and written communication

Detail-oriented

Typing skills

Proofreading

Tools

Microsoft Word

Excel

PowerPoint

Outlook

JDE

Procore

Bluebeam

Asta

Job description

The Weitz Company is seeking a Project Coordinator to join our on-site team in Cedar Rapids, IA. The role focuses on project administration, document management, and project accounting support under the Project Manager's supervision.

You will handle subcontractor documents, payment processing, and reporting, while ensuring accuracy and timely communication with internal teams and vendors. This is a site-based, full-time position with competitive benefits.