Construction Project Coordinator

The Weitz Company; Cedar Rapids (IA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive Pay

Bonus Program

Benefits with HSA and FSA

Disability Insurance

Life Insurance

Paid Time Off

401K with Match

Tuition Reimbursement

Paid Parental Leave

Voluntary Insurance (Critical Illness,

Wellness Program

Job summary

The Weitz Company is seeking a Project Coordinator to join our on-site team in Cedar Rapids, IA. The role focuses on project administration, document management, and project accounting support under the Project Manager's supervision.

You will handle subcontractor documents, payment processing, and reporting, while ensuring accuracy and timely communication with internal teams and vendors. This is a site-based, full-time position with competitive benefits.

Qualifications

• Previous administrative work experience in construction is strongly preferred.
• Basic accounting and invoicing experience is desired.
• Excellent verbal and written communication is required.

Responsibilities

• Provide administrative support to the project team (data entry, filing, proofreading).
• Verify subcontractor contracts, bonds, and insurance meet requirements before work begins; monitor expirations and renewals.
• Manage and distribute contract status reports and other cost reports.
• Obtain, review and process subcontractor and vendor payments.
• Facilitate OCIP and CCIP reporting and other requirements.
• File and distribute construction drawings.
• Assist in owner pay applications and maintain related documentation.
• Assist with pre-qualifications, contract execution, invoices, change orders and other documents as requested.
• Organize closeout information with the project team.
• Perform other duties as assigned.

Skills

Verbal and written communication

Detail-oriented

Typing skills

Proofreading

Tools

Microsoft Word

Excel

PowerPoint

Outlook

JDE

Procore

Bluebeam

Asta

Job description

The Weitz Company is hiring a Project Coordinator to be located on our Project Site in Cedar Rapids, IA.

The Project Coordinator is responsible for assisting with document management, project accounting and project administration on an assigned project(s). The Project Coordinator typically reports to the Project Manager.

The Weitz Company has been Building a Better Way since 1855. We are a full-service construction company, general contractor, design-builder, and construction manager with office locations throughout the United States. We believe our employees to be our most valuable asset, and we are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves.

What You’ll Do

• Provide administrative support to the project team (i.e. data entry, filing, proofreading)
• Verify subcontractor contracts, subcontractor bonds and insurance requirements are in place with proper coverages prior to commencement of work; monitor expiration dates and renew as needed
• Manage and distribute contract status reports and other cost reports
• Obtain, review and process subcontractor and vendor payments
• Facilitate OCIP and CCIP reporting and other needed requirements
• File and distribute construction drawings
• Assist in preparation of owner pay applications; maintain related documentation
• Assist project team with pre-qualifications, contract execution, invoices, change orders and other requested documents
• Organize closeout information in conjunction with project team
• Perform other duties as assigned

What We’re Looking For

• Experience:
• Previous administrative work experience is strongly preferred, specifically within construction.
• Basic accounting and invoicing experience is desired.
• Skills:
• Excellent verbal and written communication
• Detail-oriented and highly organized
• Strong typing skills
• Proofreading and general understanding of office basics
• Technology:
• Proficiency in basic computer software programs such as Microsoft Word, PowerPoint, Excel, and Outlook.
• Employee should have the ability to learn other specific software (JDE, Procore, Bluebeam, Asta, etc.).
• Training will be provided on company standards.

What We Offer

• Competitive Pay
• Rewarding Bonus Program
• Comprehensive Benefits Package with Tax-Advantaged HSA and FSA offerings
• Employer-Paid Short- and Long-Term Disability Programs
• Employer-Paid Life Insurance
• Generous Paid Time Off Provisions
• 401K Retirement Savings Plan with Company Match
• Tuition Reimbursement
• Fully Paid Parental Leave
• Voluntary Products Including: Critical Illness Insurance and Accident Insurance
• Corporate Wellness Program with Wellness Time Off and Rewards

Visa sponsorship is not available for this position at this time.

The Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of the Company without a prior written search agreement will be considered unsolicited and the property of the Company. Please, no phone calls or emails.

The Weitz Company, LLC (and its U.S.-based subsidiaries and affiliates) recognizes the value of and is committed to hiring and retaining a diverse and inclusive workforce. We are an Equal Opportunity Employer and follow applicable affirmative action guidelines and policies. All qualified applicants will receive consideration for employment (including minorities, females, veterans, and individuals with disabilities, regardless of sexual orientation, gender identity, or other protected categories in accordance with applicable state and federal laws). The Company is a drug and alcohol-free workplace and background checks are required if applicable. Click here to review our Privacy Notice.