Construction Project Coordinator: Detail-Driven Admin

Weitz; Cedar Rapids, Northern (IA, KY); Hybrid; USD 52,000 - 72,000; Full time

Benefits offered by this job

Competitive Pay

Bonus Program

Benefits: HSA/FSA

Disability Insurance

Life Insurance

401K with Company Match

Tuition Reimbursement

Parental Leave

Wellness Program

Job summary

The Weitz Company in Cedar Rapids, IA is seeking a Project Coordinator to support our Industrial team. This role handles document management, project accounting, and project administration, ensuring timely and accurate task completion through strong organization.

Responsibilities include handling contracts, cost reports, subcontractor payments, and closeout documents, while maintaining clear communication across the project team.

Qualifications

• 2+ years of basic accounting or invoicing experience.
• Experience as a Project Coordinator in construction is desirable.
• Excellent written and verbal communication skills.
• Strong organizational skills and a high attention to detail.
• Ability to exercise independent judgement.
• Flexibility to coordinate multiple projects.

Responsibilities

• Provide administrative support to the project team including data entry, filing, and proofreading.
• Verify subcontractor contracts, bonds, and insurance requirements with proper coverages.
• Manage and distribute contract status reports and other cost reports.
• Obtain, review, and process subcontractor and vendor payments.
• Facilitate OCIP and CCIP reporting and other required items.
• File and distribute construction drawings.
• Assist in preparation of owner pay applications; maintain related documentation.
• Assist project team with pre-qualifications, contract execution, invoices, change orders, and other documents.
• Organize closeout information with the project team.

Skills

Basic accounting

Construction industry experience

Communication skills

Organizational skills

Independent judgement

Project coordination

Multi-project coordination

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Job description

The Weitz Company in Cedar Rapids, IA is seeking a Project Coordinator to support our Industrial team. This role handles document management, project accounting, and project administration, ensuring timely and accurate task completion through strong organization.

Responsibilities include handling contracts, cost reports, subcontractor payments, and closeout documents, while maintaining clear communication across the project team.