On-Site Community Association Manager (HOA & Vendors)

HOA Talent; O'Fallon (IL); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health, dental & vision insurance

11 days PTO

401(k) with 4% employer match

Job summary

HOATalent is hiring a Community Association Manager on behalf of Community Property Management (CPM Gateway) to support day-to-day operations of residential communities across Illinois and Missouri. You will work on-site with HOAs, condos, and neighborhood associations and serve as the primary contact for residents, board members, and vendors.

This role emphasizes organization, communication, and hands-on management, with responsibilities including inspections, budgeting assistance, meetings,

Qualifications

• 2+ years of experience in property management, HOA management, leasing, administrative support, or customer-facing roles.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Manage daily operations of assigned HOA and residential communities
• Conduct routine property inspections and identify maintenance or compliance issues
• Coordinate vendors and contractors for repairs, maintenance, and capital projects
• Serve as the primary point of contact for homeowners, HOA board members, and committees
• Prepare board meeting materials and attend board and annual meetings (some evenings required)
• Maintain accurate records, reports, and community documentation
• Support budgeting, invoice processing, and accounts receivable tracking
• Assist with monthly financial reporting, including variance reports
• Collaborate with internal teams to ensure smooth community operations
• Build and maintain strong relationships with vendors and stakeholders

Skills

Property management

Communication

MS Office

Time management

Organizational skills

Job description

HOATalent is hiring a Community Association Manager on behalf of Community Property Management (CPM Gateway) to support day-to-day operations of residential communities across Illinois and Missouri. You will work on-site with HOAs, condos, and neighborhood associations and serve as the primary contact for residents, board members, and vendors.

This role emphasizes organization, communication, and hands-on management, with responsibilities including inspections, budgeting assistance, meetings,