On-Site Community Association Manager

Resource Property Management, Inc.; Florida; On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

401k with company match

Job summary

Resource Property Management (RPM) in Pinellas County, Florida, seeks a full-time onsite Community Association Manager. The role requires an active Florida CAM license, 2–3 years of management experience, and strong verbal and written communication to coordinate boards, residents, and vendors.

You will prepare budgets, obtain bids, supervise staff, attend meetings, and ensure exceptional customer service while maintaining accurate financial records and insurance compliance.

Qualifications

• Active Florida CAM license is required.
• 2-3 years of Community Association Manager experience required.
• Excellent verbal and written communication skills.

Responsibilities

• Prepare the initial draft of the annual budget and obtain approvals.
• Obtain bids and proposals for on-site work.
• Maintain association insurances and financing options if required.
• Attend board/ membership meetings; arrange coverage if unavailable.
• Prepare board meeting packages with reports, bids, and minutes.
• Monitor expenses and approve invoices in Vantaca.
• Review monthly financial statements for accuracy.
• Inform residents about upcoming projects and construction.
• Communicate with board president and members about issues.
• Prepare annual performance evaluations for direct reports.
• Report injuries to Human Resources immediately.
• Assist board in engaging third-party service providers.
• Provide excellent customer service; respond to calls/emails promptly.
• Report concerns about client discontent to corporate.
• Perform other duties as assigned by VP and the board.

Skills

Supervisory experience

Budget preparation

Board meetings coordination

Communication skills

Job description

Resource Property Management (RPM) is currently seeking Full time Onsite Managers in Pinellas County

We are family owned and operated management firm with corporate offices located in Seminole, Clearwater, St Petersburg & Lakewood Ranch. We were awarded the Tampa Bay Times Top Workplace award for 2 consecutive years and have been in business for over 30 years.

Candidates must possess excellent verbal & written communication skills, strong supervisory experience as well as the ability to multi-task, perform property inspections, prepare the association's annual budget as well as membership & board meeting notices.

Only those candidates with an active Florida CAM license and at least 2-3 years of experience as a Community Association Manager will be considered.

Core Duties and Responsibilities and Essential Functions

• Prepare the initial draft of the annual budget based on the specified timeline. All budgets must be approved by immediate supervisor prior to distribution to any Board/Committee member.
• Obtain bids and proposals for on-site work.
• Maintain all Association related insurances to be in full force and effect. Obtain financing options if required.
• Attend all board and membership meetings, in the event the manager is unable to attend, the manager is responsible to have coverage for the meeting and/or reschedule the meeting with the board approval. In either case, the manager is to notify their supervisor and obtain approval for the change.
• Prepare a \"board meeting package\" for each meeting to include: written manager's report, agenda, unapproved minutes, bids, etc. This package is required to be emailed to your board at least 3 days prior to the Board meeting
• Monitor expenses and approveinvoices for payment in Vantaca.
• Review monthly financial statements for accuracy and budgetary requirements.
• Email or post communication to all resident of upcoming projects or construction onsite.
• Communicating with board president and members of all potential issues and concerns.
• Prepare annual performance evaluation for each direct report.
• Reportallwork-related injuries to Human Resources immediately.
• Assist the board to engage third party service providers, i.e. grounds maintenance, pool,etc.
• Provide excellent customer service courteously, timely and efficiently.
• Return phone calls and emails each day within 24-48hours.
• Immediately report any issues of concerns relating to client discontent relative to the management of the association to corporate.
• Other duties as assigned by Vice President, RPM management, and board president.

References, criminal background check and drug screen required.

Salary commensurate with experience.

• Benefits package offered, including 401k with company match.