Community Association Manager, Portfolio

Florida Property Management Strategies LLC; Sunset Corners (FL); On-site; USD 55,000 - 85,000; Full time

Job summary

Florida Property Management Strategies LLC is seeking a Community Association Manager to oversee daily operations, financial management, and resident relations for assigned communities in Florida. You will serve as the liaison between the board and service providers, ensuring compliance with governing documents and state regulations.

Responsibilities include managing budgets, vendor contracts, and reporting, with flexible scheduling for meetings and emergencies.

Qualifications

• CAM license required or ability to obtain.
• Experience in community association or property management preferred.
• Strong leadership and customer service skills.
• Proficiency in Microsoft Office and property management software.

Responsibilities

• Ensure community operations comply with governing documents and regs.
• Serve as primary liaison with Board of Directors and residents.
• Develop and manage annual operating and reserve budgets.
• Solicit, evaluate, negotiate contracts with service providers.
• Prepare management reports and maintain board meeting records.

Skills

Leadership

Customer Service

Problem Solving

MS Office

PM Software

Financial Statements

Job description

Community Association Manager

Department/Location: Property Management

Reports to: Regional Manager/Chief Operating Officer

Job Status: Full-Time

FLSA Status: Exempt

**Come join Florida Property Management Services at our main office, we'd LOVE to have you!!**

Job Purpose

The Community Association Manager is responsible for overseeing the daily operations, financial management, and resident relations of assigned communities. This role ensures compliance with governing documents, state regulations, and company policies while providing exceptional service to homeowners, board members, and vendors. The manager acts as the primary liaison between the association's Board of Directors and service providers, fostering a positive living environment and maintaining property value.

Essential Duties & Responsibilities

• Community Operations & Compliance
  
  • Ensure the community operates in compliance with association governing documents and applicable regulations.
  • Implement and enforce association policies, rules, and regulations in collaboration with the Board of Directors.
  • Oversee maintenance programs, vendor contracts, and community improvement projects.
• Board & Resident Relations
  
  • Serve as the primary contact for the Board of Directors, attending meetings and providing professional guidance.
  • Facilitate open communication with homeowners and address inquiries, complaints, and concerns.
  • Assist in organizing and conducting board and annual meetings following Robert's Rules of Order.
• Financial & Budget Management
  
  • Develop and manage annual operating and reserve budgets in alignment with community goals.
  • Monitor financial statements, approve expenditures, and manage association funds responsibly.
  • Oversee assessment collections, delinquency tracking, and legal proceedings for non-payment.
• Vendor & Contract Management
  
  • Solicit, evaluate, and negotiate contracts for community services, ensuring quality and cost-effectiveness.
  • Supervise vendor performance and ensure timely completion of services.
• Reporting & Documentation
  
  • Prepare and present management reports, financial updates, and operational recommendations.
  • Maintain organized records, including contracts, insurance policies, and board meeting minutes.
  • Ensure timely updates to resident communication channels, including newsletters and websites.

Requirements

Qualifications

Skills & Abilities

• Strong leadership and customer service skills.
• Excellent problem-solving and conflict resolution abilities.
• Proficiency in Microsoft Office and property management software.
• Ability to read and interpret financial statements and legal documents.

Education & Experience

• Previous experience in community association management or property management preferred.
• Working knowledge of HOA and condominium association regulations.

Certifications & Licenses

• CAM License is a MUST HAVE (or ability to obtain as required by state law).
• Valid driver's license.

Special Requirements

Physical Demands

• Ability to sit, stand, and walk for extended periods.
• Capability to lift up to 25 lbs. and navigate property grounds.

Work Environment

• Flexible availability, including occasional weekends and evenings as required for meetings and emergencies.