Career Development Office Administrator, School of Law

Commonwealth of VA Careers; Charlottesville (VA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

UVA benefits

Job summary

The University of Virginia School of Law’s Career Development Office is seeking an Administrator to manage the front desk, coordinate student appointments, and provide essential administrative support onsite in Charlottesville. This full-time role reports to the Senior Assistant Dean for Career Development and serves students, employers, judges, and alumni with a welcoming, professional demeanor.

The position requires organization, multitasking, and a client-service mindset, with discretion for

Qualifications

• High school diploma or equivalent.
• 1+ year of relevant experience required.

Responsibilities

• Greet students, employers, alumni and visitors with a welcoming attitude.
• Provide administrative and calendar support; prepare meeting agendas and schedule interview rooms.
• Assist with administrative tasks as assigned.
• Answer main office phone, respond to emails, and route inquiries promptly.
• Keep front desk neat and inviting.
• Maintain knowledge of Career Development functions to provide accurate support.
• Help prepare reports by gathering data and summarizing findings.

Skills

Customer service

Administrative support

Reception

Organizational skills

Communication

Discretion

Education

High school diploma

Tools

MS Word

MS Excel

Scheduling software

Sharepoint

Symplicity

Flo

12Twenty

Job description

Career Development Office Administrator

This is a full-time position reporting to the Senior Assistant Dean for Career Development.

The University of Virginia School of Law is consistently recognized as one of the top law schools in the country. The Law School takes pride in its keen sense of collegiality and active intellectual community. The Law School’s Career Development Office is comprised of three offices: the Office of Private Practice, the Mortimer Caplin Public Service Center, and the Office of Judicial Clerkships. Career Development’s core mission is to help students explore practice alternatives, help students identify and secure summer and post-graduate employment, prepare students for practice, and provide limited alumni support with career transitions. In doing so, Career Development advances the Law School’s commitment to cultivating lawyers who are grounded in professionalism, integrity, and service. The extensive legal practice and career counseling experience across all three offices has enabled Career Development to achieve top-of-industry results over many years.

The Career Development Office Administrator supports each of the three offices by managing the front desk, coordinating student appointments, and providing customer and administrative support. This role plays a key part in Career Development’s mission by creating a welcoming, warm and positive experience for students, employers, judges, alumni, and other visitors. This Office Administrator handles a variety of administrative tasks important to the smooth functioning of the Career Development offices and their successes. These duties include: reviewing and approving job postings, generating pre-defined and ad hoc reports from the career development software platform, conducting targeted outreach to students, updating student and employer records, compiling agendas for weekly staff meetings, scheduling interview rooms and visitor office needs (for employer representatives on Grounds for recruiting events), facilitating alumni counseling appointments, generating invoices, and coordinating office supplies. This role is expected to evolve over time and could include additional responsibilities as organizational needs develop.

To succeed in this position, the ideal candidate has a friendly and professional demeanor, is organized and able to multitask and remain calm in a busy environment and has a client-service mindset with the ability to support and work effectively with students, alumni, faculty, staff, and legal employers. Given the nature of the role, the ability to exercise discretion and maintain confidentiality when handling sensitive student, alumni, and employer information is essential.

Key Responsibilities

• Greet students, employers, alumni, and other visitors with a welcoming attitude.
• Provide administrative and calendar support, including preparing agendas for meetings and scheduling interview rooms and visitor offices (for employer representatives on Grounds for recruiting events).
• Assist with administrative tasks as assigned.
• Answer the main office phone, respond to emails, and handle general inquiries promptly and professionally. Determine and route inquiries to the appropriate person.
• Keep the front desk and reception area neat and inviting.
• Maintain a strong working knowledge of Career Development functions and operations to ensure accurate and effective support.
• Help prepare reports, which could include gathering data, creating charts, and summarizing findings.
• Other duties as assigned.

Minimum Qualifications

Education: High school diploma or equivalent.

Experience: 1+ year of relevant experience required.

Preferred Qualifications

• At least three years’ experience in a receptionist, customer service, or administrative support role.
• Excellent interpersonal, verbal, and written communication skills.
• Strong organizational skills and attention to detail.
• Proficient with basic computer programs (e.g., MS Word, MS Excel, scheduling software, Sharepoint).
• Experience using a database, case-management, or student/career-services software platform (e.g., Symplicity, Flo, 12Twenty)

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Position Type & Work Location

• This is a full-time, non-exempt level, benefited position. Learn more about UVA benefits .
• This position is based in Charlottesville, VA, and must be performed fully on-site.

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA .

Application review will begin after November 13, 2026. Preference will be given to applications received by this date.

Additional Requirements

• Background checks will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.

The School of Law is located in Charlottesville, VA, a college town setting with natural beauty and significant historical relevance in the foothills of the Blue Ridge Mountains. Charlottesville is a wonderful place to live with an extraordinary quality of life, often ranked among the best places to live in the United States.

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/ .

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment .