On-Site Camp Administrative Assistant — Year-Round

Western Camps, Inc.; Sanger (CA); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Paid holidays

401(k)

Meals during summer

Discounted camp tuition

Job summary

Western Camps, Inc. in Sanger, CA is hiring an Administrative Assistant for Camp Office. This full-time, year-round, on-site position supports front desk operations, enrollment, recordkeeping, and family communications, with summer duties.

You will enter camper applications in CampMinder, manage rosters, handle supplies and events, and assist with communications and end-of-season reports. Salary is $17.50/hour with a Monday–Friday schedule and some summer weekends.

Qualifications

• Strong organizational skills and attention to detail.
• Clear, professional written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Comfort juggling shifting priorities in a fast-paced environment.
• Proficiency with Google Workspace (Gmail, Google Sheets, Google Docs).

Responsibilities

• Answer phone calls and emails from parents about applications, forms, payments, sessions, and camp policies.
• Serve as a year-round point of contact for families, vendors, and staff.
• Prepare and distribute announcements and paperwork for staff and families.
• Help send daily camper emails to families during summer.
• Enter camper applications and maintain accurate rosters and records in CampMinder.
• Upload camper forms, evaluations, and leadership comments to camper files.
• Document incidents and track camper medications, valuables, and forms.
• Maintain organized digital and paper filing systems and archive records.
• Assist with onboarding paperwork and background check processing for seasonal staff.
• Track inventory and order office, program, and health center supplies.
• Receive, reconcile, and store incoming shipments and packages.
• Keep storage areas clean and organized.
• Help coordinate logistics for large events and camp opening and closing days.
• Track petty cash and maintain accurate records.
• Support directors and leadership with scheduling, documentation, and follow-up.
• Help prepare staff training and orientation materials.
• Manage lost and found and contact parents about recovered items.
• Prepare end-of-season reports.

Skills

Organization

Communication

Discretion

Time management

Google Workspace

Tools

CampMinder

Google Workspace

Job description

Western Camps, Inc. in Sanger, CA is hiring an Administrative Assistant for Camp Office. This full-time, year-round, on-site position supports front desk operations, enrollment, recordkeeping, and family communications, with summer duties.

You will enter camper applications in CampMinder, manage rosters, handle supplies and events, and assist with communications and end-of-season reports. Salary is $17.50/hour with a Monday–Friday schedule and some summer weekends.