On-Site Bookkeeper & Office Operations Lead

Baltusrol Golf Club; Uniondale (NY); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Three weeks PTO

4% retirement plan match

Health insurance

Two company-paid retreats

Growth opportunities

Job summary

Baltusrol Golf Club is seeking a dependable, detail-oriented Bookkeeper / Office Operations Manager in Uniondale, NY. This on-site role focuses on transactional bookkeeping, AP/AR, billing, and office coordination within a close-knit, entrepreneurial team.

The position emphasizes accuracy, daily task ownership, and collaboration with sales, operations, customers, vendors, and ownership. Training within the construction/contracting sector is possible, with a strong bookkeeping foundation valued.

Qualifications

• Experience with debits, credits, AP/AR.
• Strong attention to detail in coding and periods.
• Experience with purchase orders, sales orders, invoicing, billing, and collections.
• Construction/contracting project-based experience is a plus but not required.
• Proficiency with Excel, including pivot tables and VLOOKUPs.

Responsibilities

• Manage day-to-day accounts payable and accounts receivable activities.
• Process and track purchase orders, sales orders, change orders, and related documentation.
• Handle customer billing, including two-step billing processes, deposits, and collections.
• Review transactions for accurate coding, job costing, and proper accounting period assignment.
• Communicate with customers, vendors, sales, and operations teams regarding invoices, payments, orders, and outstanding items.
• Reconcile employee timecards across two different systems.
• Monitor certificates of insurance (COIs) and maintain related documentation.
• Assist with material tracking and general operational coordination.
• Maintain accurate, organized financial and administrative records.
• Utilize Excel for reporting, tracking, and reconciliations, including pivot tables and VLOOKUPs.
• Provide general office management and administrative support to help keep daily business operations running smoothly.

Skills

Bookkeeping

Attention to detail

Communication

Time management

Tools

Sage 100

Pivot tables

VLOOKUPs

Microsoft Excel

Job description

Baltusrol Golf Club is seeking a dependable, detail-oriented Bookkeeper / Office Operations Manager in Uniondale, NY. This on-site role focuses on transactional bookkeeping, AP/AR, billing, and office coordination within a close-knit, entrepreneurial team.

The position emphasizes accuracy, daily task ownership, and collaboration with sales, operations, customers, vendors, and ownership. Training within the construction/contracting sector is possible, with a strong bookkeeping foundation valued.