On-Site Bookkeeper & Admin for Multi-Entity Finances

bodenvy Colleyville; Colleyville (TX); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Company parties

Competitive salary

Employee discounts

Flexible schedule

Paid time off

Wellness resources

Job summary

bodenvy Colleyville is seeking a dependable, detail-oriented Bookkeeper and Administrative Assistant to support several privately owned businesses in Colleyville, including a medical spa, an IT company, and a real estate company.

You will handle day-to-day bookkeeping across multiple entities and provide general admin support. Proficiency in QuickBooks and solid accounting knowledge are required; Buildium experience is a Plus but not mandatory.

Qualifications

• Three or more years of professional bookkeeping or accounting-support experience.
• Proficiency with QuickBooks Online and/or QuickBooks Desktop.
• Knowledge of bookkeeping principles, reconciliations, accounts payable, accounts receivable, and financial statements.
• Strong attention to detail and organizational skills.
• Ability to maintain accurate, separate records for multiple companies.
• Proficiency with Microsoft Excel or Google Sheets.
• Strong communication and time-management skills.
• Ability to handle confidential business and financial information appropriately.
• Reliable attendance and availability to work on-site in Colleyville.

Responsibilities

• Maintain accurate financial records for multiple business entities.
• Record and categorize transactions in QuickBooks and other applicable systems.
• Manage accounts payable and accounts receivable.
• Reconcile bank, credit-card, loan, and balance-sheet accounts.
• Prepare invoices, record payments, and follow up on outstanding receivables.
• Process vendor bills and coordinate payments.
• Maintain organized invoices, receipts, contracts, and supporting records.
• Assist with payroll processing and related recordkeeping.
• Prepare monthly financial reports, including profit-and-loss statements and balance sheets.
• Support month-end and year-end closing activities.
• Coordinate with the owner, CPA, payroll providers, and other professional advisers.
• Gather documentation for tax preparation, audits, insurance, and compliance needs.
• Identify and report discrepancies, overdue balances, and cash-flow concerns.
• Record property-related income and expenses using Buildium.
• Organize business records and assist with scheduling, correspondence, data entry, vendor coordination, and other administrative duties.

Skills

Bookkeeping

Administrative support

Attention to detail

Time management

Communication

Organizational skills

Education

Accounting degree

QuickBooks ProAdvisor certification

Tools

QuickBooks Online

QuickBooks Desktop

Job description

bodenvy Colleyville is seeking a dependable, detail-oriented Bookkeeper and Administrative Assistant to support several privately owned businesses in Colleyville, including a medical spa, an IT company, and a real estate company.

You will handle day-to-day bookkeeping across multiple entities and provide general admin support. Proficiency in QuickBooks and solid accounting knowledge are required; Buildium experience is a Plus but not mandatory.