Multi-Entity Bookkeeper | QuickBooks & Payroll Expert

Ultimate Staffing; Fresno (CA); On-site; USD 48,000 - 64,000; Full time

Job summary

Ultimate Staffing seeks a reliable Bookkeeper to join our accounting team and manage day-to-day bookkeeping for multiple entities. You will handle accounts payable, payroll processing, bank reconciliations, vendor management, and receipt processing using QuickBooks.

The ideal candidate is a self-starter who can work independently with minimal supervision, maintain accurate financial records, support month-end close, and assist external accountants as needed.

Qualifications

• Minimum 2 years of bookkeeping or accounting experience.
• Proficient in QuickBooks.
• Experience with Accounts Payable, payroll processing, bank reconciliations, and general ledger posting.
• Knowledge of basic accounting principles and financial reporting.
• Strong organizational skills and attention to detail.
• Ability to work independently with minimal supervision.
• Excellent communication and vendor management skills.
• Proficiency with Microsoft Excel.
• Familiarity with payroll tax filings and reporting requirements.
• Experience supporting small businesses or multiple entities.

Responsibilities

• Manage daily bookkeeping and accounting functions using QuickBooks.
• Process and enter vendor invoices, bills, receipts, and other financial transactions.
• Handle all Accounts Payable (A/P) activities, including invoice verification and payment processing.
• Maintain organized digital and physical accounting records.
• Post journal entries and ensure accurate coding of transactions.
• Reconcile bank accounts, credit card accounts, and other financial accounts on a regular basis.
• Process payroll twice per week and ensure timely and accurate employee payments.
• Maintain payroll records and assist with payroll-related reporting.
• Communicate with vendors regarding invoices, payments, account balances, and inquiries.
• Monitor cash flow and report any discrepancies or concerns to management.
• Assist with month-end financial reporting and account reconciliations.
• Support external accountants, CPAs, or tax preparers as needed.
• Ensure compliance with company policies and standard accounting practices.
• Prior experience in public or corporate accounting preferred but not required

Skills

Attention to detail

Vendor management

Independent work

Communication skills

Financial reporting

Accounts payable

Payroll processing

Bank reconciliations

General ledger posting

Education

Associate's or Bachelor's degree in Accounting, Finance, or related field

Tools

QuickBooks

Microsoft Excel

Job description

Ultimate Staffing seeks a reliable Bookkeeper to join our accounting team and manage day-to-day bookkeeping for multiple entities. You will handle accounts payable, payroll processing, bank reconciliations, vendor management, and receipt processing using QuickBooks.

The ideal candidate is a self-starter who can work independently with minimal supervision, maintain accurate financial records, support month-end close, and assist external accountants as needed.