On-Site Administrative Specialist - Orlando Facilities

Florida; Orlando (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

The State of Florida Department of Management Services is seeking an Administrative Assistant I to support the Orlando Group on-site in Orlando, FL. The incumbent performs varied administrative duties and must independently manage office operations as needed.

Responsibilities include mail processing, travel reimbursements, file maintenance, data compilation for monthly reports, and coordination with Facilities Manager and vendors.

Qualifications

• Three years of secretarial or clerical work experience.
• Knowledge of office procedures and practices.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to work independently.
• Ability to utilize problem-solving techniques.
• Ability to plan, organize and coordinate work assignments.
• Ability to establish and maintain effective working relationships with others.

Responsibilities

• Provides customer service support for the Orlando Group.
• Performs administrative duties and manages office operations as needed.
• Receives and processes daily mail and routes accordingly.
• Processes travel reimbursement vouchers for staff.
• Maintains office files and processes paperwork.
• Assists Facilities Manager in compiling data for monthly operating reports.
• Orders and maintains office supplies.
• Coordinates purchasing data and budget-related tasks.
• Coordinates scheduling of services with vendors.

Skills

Office procedures

Independent work

Problem solving

Planning & organizing

Communication

Job description

The State of Florida Department of Management Services is seeking an Administrative Assistant I to support the Orlando Group on-site in Orlando, FL. The incumbent performs varied administrative duties and must independently manage office operations as needed.

Responsibilities include mail processing, travel reimbursements, file maintenance, data compilation for monthly reports, and coordination with Facilities Manager and vendors.