On-Site Administrative Specialist II – Federal Programs & Procurement

One Federal Solution; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Job summary

One Federal Solution seeks an Administrative Specialist II to support a federal government client on-site. You will perform advanced administrative, program, and operational tasks, coordinating meeting materials, preparing reports, and ensuring compliance with policies and procedures.

Qualifications include a bachelor’s degree and 5+ years of experience in administrative roles, with strong communication and organizational skills and proficiency in Word, Excel, PowerPoint, Access, and Outlook.

Qualifications

• Bachelor's degree preferred in Business Administration, Computer Science, or related field.
• Five or more years of progressively responsible administrative or office support experience.
• At least one year of experience supporting program or project analysis using qualitative and quantitative methods.
• Strong written and verbal communication skills.
• Excellent organizational skills with strong attention to detail.
• Ability to interpret guidance and apply administrative policies effectively.
• Intermediate to advanced proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Access, Outlook).
• Experience supporting program management, financial processes, or automated management systems is desirable.
• Ability to manage multiple priorities in a fast-paced, on-site environment.

Responsibilities

• Provide higher-level administrative support for office, project, and program operations.
• Review, interpret, and apply administrative guidance, procedures, and internal policies.
• Develop, maintain, and improve office processes and administrative workflows.
• Prepare professional correspondence for leadership review and signature and track documents through completion.
• Manage front office interactions including visitors, incoming calls, and follow-up actions.
• Ensure outgoing documents meet formatting, quality, and procedural requirements.
• Collect, organize, and evaluate information to support reports, responses, and routine correspondence.
• Coordinate preparation of meeting documentation, presentations, summaries, and maintain organized project files.
• Use Microsoft Word, Excel, PowerPoint, and Access to develop reports, spreadsheets, charts, and presentation materials.
• Track and review administrative and program data to support operational planning and reporting needs.
• Work closely with management and staff to support workflow coordination and administrative task distribution.
• Support procurement activities including preparation of purchase requests, review of documentation, and tracking of office supplies and accountable property.
• Assist with inventory tracking and property records to ensure accuracy and compliance.
• Provide administrative and program support related to financial and procurement processes.
• Communicate progress updates and administrative status clearly to leadership.
• Perform additional duties as needed to support office operations.

Skills

Strong written & verbal communication

Organizational skills

Multitasking & prioritization

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Word

Excel

PowerPoint

Access

Outlook

Job description

One Federal Solution seeks an Administrative Specialist II to support a federal government client on-site. You will perform advanced administrative, program, and operational tasks, coordinating meeting materials, preparing reports, and ensuring compliance with policies and procedures.

Qualifications include a bachelor’s degree and 5+ years of experience in administrative roles, with strong communication and organizational skills and proficiency in Word, Excel, PowerPoint, Access, and Outlook.