Administrative Specialist II

One Federal Solution; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Job summary

One Federal Solution seeks an Administrative Specialist II to support a federal government client on-site. You will perform advanced administrative, program, and operational tasks, coordinating meeting materials, preparing reports, and ensuring compliance with policies and procedures.

Qualifications include a bachelor’s degree and 5+ years of experience in administrative roles, with strong communication and organizational skills and proficiency in Word, Excel, PowerPoint, Access, and Outlook.

Qualifications

• Bachelor's degree preferred in Business Administration, Computer Science, or related field.
• Five or more years of progressively responsible administrative or office support experience.
• At least one year of experience supporting program or project analysis using qualitative and quantitative methods.
• Strong written and verbal communication skills.
• Excellent organizational skills with strong attention to detail.
• Ability to interpret guidance and apply administrative policies effectively.
• Intermediate to advanced proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Access, Outlook).
• Experience supporting program management, financial processes, or automated management systems is desirable.
• Ability to manage multiple priorities in a fast-paced, on-site environment.

Responsibilities

• Provide higher-level administrative support for office, project, and program operations.
• Review, interpret, and apply administrative guidance, procedures, and internal policies.
• Develop, maintain, and improve office processes and administrative workflows.
• Prepare professional correspondence for leadership review and signature and track documents through completion.
• Manage front office interactions including visitors, incoming calls, and follow-up actions.
• Ensure outgoing documents meet formatting, quality, and procedural requirements.
• Collect, organize, and evaluate information to support reports, responses, and routine correspondence.
• Coordinate preparation of meeting documentation, presentations, summaries, and maintain organized project files.
• Use Microsoft Word, Excel, PowerPoint, and Access to develop reports, spreadsheets, charts, and presentation materials.
• Track and review administrative and program data to support operational planning and reporting needs.
• Work closely with management and staff to support workflow coordination and administrative task distribution.
• Support procurement activities including preparation of purchase requests, review of documentation, and tracking of office supplies and accountable property.
• Assist with inventory tracking and property records to ensure accuracy and compliance.
• Provide administrative and program support related to financial and procurement processes.
• Communicate progress updates and administrative status clearly to leadership.
• Perform additional duties as needed to support office operations.

Skills

Strong written & verbal communication

Organizational skills

Multitasking & prioritization

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Word

Excel

PowerPoint

Access

Outlook

Job description

One Federal Solution is seeking an Administrative Specialist II to support a federal government client. This role provides advanced administrative, program, and operational support and works closely with leadership and staff to ensure efficient daily office functions. This is an on-site position and requires the ability to work independently while supporting management and program activities.

Clearance Level - Secret

Administrative Specialist II Responsibilities:

• Provide higher-level administrative support for office, project, and program operations
• Review, interpret, and apply administrative guidance, procedures, and internal policies
• Develop, maintain, and improve office processes and administrative workflows
• Prepare professional correspondence for leadership review and signature and track documents through completion
• Manage front office interactions including visitors, incoming calls, and follow-up actions
• Ensure outgoing documents meet formatting, quality, and procedural requirements
• Collect, organize, and evaluate information to support reports, responses, and routine correspondence
• Coordinate preparation of meeting documentation, presentations, summaries, and maintain organized project files
• Use Microsoft Word, Excel, PowerPoint, and Access to develop reports, spreadsheets, charts, and presentation materials
• Track and review administrative and program data to support operational planning and reporting needs
• Work closely with management and staff to support workflow coordination and administrative task distribution
• Support procurement activities including preparation of purchase requests, review of documentation, and tracking of office supplies and accountable property
• Assist with inventory tracking and property records to ensure accuracy and compliance
• Provide administrative and program support related to financial and procurement processes
• Communicate progress updates and administrative status clearly to leadership
• Perform additional duties as needed to support office operations

Administrative Specialist II Qualifications:

• Bachelor’s degree in Business Administration, Computer Science, or a related field preferred
• Five or more years of progressively responsible administrative or office support experience
• At least one year of experience supporting program or project analysis using qualitative and quantitative methods
• Strong written and verbal communication skills
• Excellent organizational skills with strong attention to detail
• Ability to interpret guidance and apply administrative policies effectively
• Intermediate to advanced proficiency with Microsoft Office applications including Word, Excel, PowerPoint, Access, and Outlook
• Experience supporting program management, financial processes, or automated management systems is desirable
• Ability to manage multiple priorities in a fast-paced, on-site environment

About One Federal Solution

One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. OFS is committed to delivering high performance and excellence to its government partners as a certified Service-Disabled Veteran-Owned Small Business (SDVOSB).