On-Site Administrative Specialist — Construction & Waste

Duggan Commercial, LLC; Abilene (TX); On-site; USD 23,000 - 30,000; Full time

Job summary

Duggan Commercial, LLC in Abilene, TX is seeking an Administrative Assistant to support construction and waste management operations. The role involves handling administrative, financial, and compliance tasks, coordinating with field teams, leadership, clients, and vendors.

The position is full-time on-site, with overtime opportunities. Proficiency in QuickBooks, BuilderTrend, and MS Office is essential, along with attention to detail and strong communication.

Qualifications

• Ability to work in a fast-paced environment.
• Experience with QuickBooks.
• Highly detail oriented.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Discretion and professionalism (non-negotiable).
• Availability to work Monday through Friday, 8:00 AM to 5:00 PM, and overtime when needed.

Responsibilities

• Support the Senior Administrator with daily office and company operations
• Greet visitors, clients, and vendors in a professional manner
• Perform accounting support in QuickBooks, including data entry and maintaining accurate financial records
• Prepare, organize, and maintain administrative, financial, and compliance documentation
• Communicate clearly with field teams, leadership, clients, and vendors
• Track and update project information in BuilderTrend as needed
• Prepare documents, spreadsheets, and presentations using Microsoft Office
• Provide notary services for company documents, if certified
• Handle confidential company and financial information with discretion
• Take initiative to keep tasks moving and follow through to completion

Skills

QuickBooks

BuilderTrend

Microsoft Office

Attention to detail

Communication skills

Discretion and professionalism

Overtime availability

Tools

BuilderTrend

Excel

Word

PowerPoint

Job description

Duggan Commercial, LLC in Abilene, TX is seeking an Administrative Assistant to support construction and waste management operations. The role involves handling administrative, financial, and compliance tasks, coordinating with field teams, leadership, clients, and vendors.

The position is full-time on-site, with overtime opportunities. Proficiency in QuickBooks, BuilderTrend, and MS Office is essential, along with attention to detail and strong communication.