On-Site Administrative Specialist

City of Glendale, AZ

Glendale (AZ)

On-site

USD 33,000 - 49,000

Full time

8 days ago

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Benefits offered by this job

Paid holidays

Vacation leave

Sick leave

Retirement plan

Job summary

The Administrative Support Assistant for City of Glendale's Innovation & Technology Department provides essential in-office administrative support, including scheduling, filing, procurement, and customer service. This is the second-level role in the administrative series, with duties spanning calendars, inquiries, and document management.

The role is 100% in-office (not eligible for remote work) and falls under FLSA non-exempt with overtime opportunities for hours over 40 per week.

Qualifications

Two years of administrative support experience.
Equivalent combinations of education, training and experience are qualifying.

Responsibilities

Answers incoming phone calls and greets walk-in customers, providing general department information.
Processes and verifies general financial and purchasing functions and entries; may collect payments and fees.
Receives, processes, and accepts applications, registrations, reservations, forms, and permits; inputs data into databases.
Creates, updates, and maintains basic spreadsheets, reports, and databases from established content; verifies data.
Updates, edits and proofs a variety of documents including letters and memos.
Schedules meetings, interviews, and training; coordinates travel arrangements.