In-Office Administrative Support Pro (Data & Records)

City of Glendale (AZ); Glendale (AZ); On-site; USD 33,000 - 49,000; Full time

Benefits offered by this job

ASRS participation

Benefits package

Holiday and vacation accrual

Job summary

The City of Glendale (AZ) is seeking an Administrative Support Assistant in the Innovation & Technology Department. The role provides essential administrative support, including answering calls, filing, data entry, schedules, and procurement tasks, and requires strong office software proficiency.

This is a 100% in-office position; it is non-exempt and eligible for overtime. Benefits are available after eligible employment, with paid holidays and vacation accrual.

Qualifications

• Two years of administrative support experience.
• Ability to respond to inquiries and provide general department information.
• Proficiency with office software and data entry tools.

Responsibilities

• Answer incoming phone calls and greet customers with courtesy.
• Process financial and purchasing entries and service orders.
• Receive applications, registrations, forms, and permits; input data.
• Maintain spreadsheets and databases; run basic reports as needed.
• Edit and proofread documents; prepare letters and notices.
• Schedule meetings and travel arrangements; organize filing systems.
• Coordinate department meetings and minutes when necessary.
• Assist with department IT requests and timesheets as needed.

Skills

Administrative support

Customer service

Data entry

Calendar management

Job description

The City of Glendale (AZ) is seeking an Administrative Support Assistant in the Innovation & Technology Department. The role provides essential administrative support, including answering calls, filing, data entry, schedules, and procurement tasks, and requires strong office software proficiency.

This is a 100% in-office position; it is non-exempt and eligible for overtime. Benefits are available after eligible employment, with paid holidays and vacation accrual.