Advanced Administrative Support Specialist

City of Glendale, AZ; Glendale (AZ); On-site; USD 40,000 - 55,000; Full time

Job summary

City of Glendale, AZ is seeking an Administrative Support Specialist II to perform more complex duties under supervision, including scheduling, calendar management, records handling, and responding to more detailed inquiries. The role involves high-speed typing, filing, data entry, and supporting multiple departments.

The position requires two years of administrative support experience and an ability to manage communications, document preparation, and basic financial/purchasing tasks in a

Qualifications

• Two years of administrative support experience required.
• Equivalent combination of education, training and experience may qualify.

Responsibilities

• Answers incoming phone calls and greets walk-in customers, providing general department information to internal and external customers.
• Processes general financial and purchasing functions and entries, may collect payments and fees.
• Receives, processes and accepts applications, registrations, forms and permits; inputs data.
• Creates, updates and maintains basic spreadsheets, reports and databases from established content.
• Updates, edits and proofs a variety of documents including letters and forms.
• Gathers data for reports and projects; interprets routine data.
• Makes travel arrangements and may attend meetings; takes minutes as necessary.
• Organizes and maintains filing systems; scans and indexes records into document management systems.

Skills

Customer service

Data entry

Office software proficiency

Record keeping

Communication

Job description

City of Glendale, AZ is seeking an Administrative Support Specialist II to perform more complex duties under supervision, including scheduling, calendar management, records handling, and responding to more detailed inquiries. The role involves high-speed typing, filing, data entry, and supporting multiple departments.

The position requires two years of administrative support experience and an ability to manage communications, document preparation, and basic financial/purchasing tasks in a